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U. S. DEPARTMENT OF JUSTICE

Corrective Action Report

Issue and Milestone Schedule

Date of Submission
First Quarter Update:
Second Quarter Update:
Third Quarter Update:
End of Year Report: 12/12/02

Issue Title

Missing/Lost/Stolen Laptop Computers

Issue ID

Organization
Immigration and Naturalization Service

Date First
Initiated

12/11/02

Original Target for Completion

03/31/03

Current Target for Completion

03/31/03

Actual Date of Completion

Issue Type (Organization Rating)


Material Weakness

Source Title

Laptop and Firearm Inventory Quarterly Report

Date of Source Report

10/18/02

Issue Type (DOJ Rating)

Material Weakness

Issue Description

All departmental components submit quarterly laptop and firearm inventory reports to the Director, Facilities and Administrative Services Staff, Justice Management Division.  INS' submission for the quarter ending September 30, 2002,  reported that, according to INS' Asset Management Information System (AMIS), of 12,522 laptop computers (including palm pilots) throughout INS, 458 were missing/lost and 11 had been stolen.

INS' FY 2002 annual inventory, conducted in July and independently reconciled and audited, included laptop computers for the first time.  INS headquarters has informed all INS offices of laptop computer accountability problems, and has requested all offices account for their missing/lost/stolen laptops that were identified in the FY 2002 inventory or that will be identified in the FY 2002 inventory audit.  The Property Management Officer (PMO) has begun to check regularly the status of INS laptop computer accountability.  INS anticipates that these efforts will result in accounting for many of the reportedly missing/lost/stolen laptops.  In those cases where missing/lost/stolen laptops are, after an exhaustive search, still unaccounted for, INS will take survey action.

Milestones

Original Target Date

Current Target Date

Actual Date of Completion

Property Management Coordinators report status of laptop accountability to the PMO.

01/17/03

   

INS completes survey of all unaccounted for laptop computers.

03/31/03

   

How We Will Know It Is Fixed

AMIS reports no, or a negligible number of, missing/lost/stolen laptop computers.