Honors Program Interviews
Notification of Selection (Information on how
candidates are notified of interview selection and a list of Component
Interview Scheduling, Pre-Interview Requirements,
and Travel (Information on what you must do to schedule
your interview, the scheduling process, how and when the Department
will notify you of scheduled interviews, instructions on submitting
writing samples, transcripts, proof of veterans’ preference
eligibility and other documents, special interview requirements. Travel
information includes reimbursement of travel expenses, emergency
contacts for the interview period, and detailed information about
Travel Memo Required reading for all interview candidates. This
document contains important information about interviews, including
schedules, locations, travel, authorized expenses, lodging, and
how to request reimbursement.
Interview Dates, Times and Locations
Reimbursable Expenses Information about meals, lodging, reimbursable expenses, and associated forms.
What To Bring to An Interview
Candidate Selection: Each
participating component nominates candidates. The total number of
candidates interviewed depends on budget limitations, the ratio
of nominations to available positions, and mission requirements.
Notification of Selection:
- How We Notify Candidates: The Department
issues notice of selection for an interview by e-mail using
the e-mail address you provided in your application. All e-mail
messages from the Department are issued from firstname.lastname@example.org.
We recommend that you enter this into your computer’s
personal address book to ensure that you receive messages issued
on behalf of the Department through our private contractor.
A separate message is issued for each component. If you are selected by more than one component, you will receive more than one notification message. Selection for an interview status will also be posted on the
Recruitment Coordinators Component Contacts for
questions about interview requirements and emergencies arising
during travel. These individuals do not handle scheduling
Interview Scheduling, Pre-Interview Requirements, and
- How To Schedule An Interview: Complete
a Travel Survey form immediately after receiving notice
that you were selected for an interview, then fax it to the Department’s
Conference Center Staff (CCS) at the number designated on the form. This
alerts the CCS staff to arrange travel and schedule an interview. Submit only one Travel Survey, even if you were selected by more than one component. Even
local candidates must submit a Travel
Survey to schedule an interview. Instructions are on
the survey form.
- The Scheduling Process: The Conference
Center Staff (CSS) schedules interviews based on availability of
commercial travel at the government rate, the candidate’s
preferred interview week and date, the component’s interview
schedule, and the number of interviews that the candidate was selected
for. Regrettably, due to fiscal issues associated with invitational
travel, the Department cannot consider a candidate’s desire
to interview with other employers, or plans for a long weekend
to take advantage of the visit to the Washington Metropolitan Area
when making travel arrangements and/or scheduling interviews. If
you have personal issues that may impact on your travel availability
(e.g., are a single parent, are a caretaker for an elderly person,
require an accommodation, have work conflicts, etc.), please list
your concerns on your Travel
Survey to alert the CCS staff.
- Overnight Stays: It is our policy to arrange travel that does not require an overnight stay. However, if your interview schedule requires one, you will be authorized reimbursement of lodging costs up to the current government “per diem” lodging rate. Current government rates are available at www.gsa.gov. You are responsible for making your own hotel reservations. Be sure to retain a copy of the lodging receipt as it is required for reimbursement. Visit the Travel Memo for detailed information. You may ask the hotel whether it will honor the government rates, but be advised that they are not obligated to do so. If the hotel is willing to honor the government rate, you must explain your circumstances, advise that you do not have a government identification card and are not a current DOJ employee, and ensure you retain the name of the person who confirmed the rate for you.
- Pre-Interview Submissions and Requirements: Some
components require interview candidates to submit writing samples,
resumes, transcripts, proof of veterans’ preference eligibility
and other documents either prior to or at the time of the scheduled
interview. Select Writing
Samples, Resumes, and Transcript Requirements for a chart
of specific component requirements regarding submission of pre-interview
materials, including where to submit requested materials, recommended
content, length, format, and subject matter. Do not submit a
writing sample or other materials unless you are selected for
an interview and the interviewing component lists a requirement.
- Your Interview and Travel Schedule:
- How We Send It: Once you are scheduled, the
CCS staff will fax your travel itinerary and/or interview
schedule to you using the fax number you listed on your Travel
Survey. Please be sure that you check your fax machine frequently
and alert other people with access to the fax machine to
notify you when your fax arrives.
- How We Schedule The Interview Date and Time: The CCS staff will make every effort to consider the preferred week and day listed on your Travel Survey, but cannot guarantee your preferred schedule because of variables affecting Government-contracted travel (e.g., airline availability, timing of flights, etc.), and component availability. You should hear from the CCS Staff not later than the Wednesday prior to the week in which your interview is scheduled. This may or may not be the first choice you requested. If you have not received a message from DOJ by close of business Tuesday, October 23, 2012, contact OARM immediately at (202) 514-8900 and request assistance.
- Requesting Interview Schedule Changes: Please
do not ask to change your interview schedule except in the
case of a major emergency. If an emergency arises, please
contact the assigned scheduler indicated on your itinerary.
If you are unable to reach the designated scheduler, please
call (202) 616-3803.
- Travel Itineraries: If you are traveling outside
the local commuting area, you will receive a travel itinerary
(commercial travel) by e-mail from SATO/CWT Travel. You will
also receive a fax from the Department’s CCS Staff
with your interview schedule and a second copy of your travel
itinerary. Local travelers will receive only the fax from
the CCS staff with their interview schedule. If you do not
receive a fax with your interview schedule from the Department
by Tuesday, October 23, 2012, then contact the CCS Staff schedulers
at (202) 616-3803 for immediate assistance.
- Travel Changes: If commercial travel is authorized,
you are NOT AUTHORIZED to change your travel schedule or
modify your flights or rail travel independently. You are
NOT authorized to contact airlines or other commercial carriers
directly to make changes to your flights or rail travel.
Government travel is booked through government contracts.
Only authorized DOJ personnel can make changes, and changes
incur additional costs, so are limited to emergencies. If
you modify your travel arrangements without authorization,
you may be disqualified from further consideration and be
held personally liable for all travel costs.
Interview Dates, Times, and Locations
and Times: Most interviews will take place between October
15 and November 2, 2012, excluding weekends and holidays. Interviews
are conducted during regular business hours.
- Locations: The majority of hiring offices will conduct interviews in Washington, D.C. and its surrounding area. See the Comprehensive List of Interview Locations for all Honors Program hiring offices. Specific interview dates, times and directions on where to find interview locations will be faxed to candidates after their interviews are scheduled.
- The Executive Office for Immigration Review will interview in Falls Church, VA (part of the Washington, D.C. metropolitan area), and also at Immigration Courts in Los Angeles, San Francisco, San Diego, Chicago, San Antonio, New York and Miami.
- If you are selected to interview with a U.S. Attorney's Office, you may be asked to travel to a city within their District.
- Components with field offices (e.g., Antitrust) may offer a limited number of interviews in cities other than Washington, D.C.
Comprehensive List of Interview Locations
Reimbursable Expenses The Department
will pre-pay certain costs, such as commercial air or train fare.
The Department may authorize mileage reimbursement for candidates
who request to travel by personal automobile if it is cost effective
to do so. For additional details, please review the Travel
- Meals & Incidental Expenses: Candidates who
are in a travel status in excess of 12 hours will receive a
pro-rated per diem allowance to cover costs of meals and other
incidental expenses, subject to the rates specified in the Federal
Travel Regulations. For current per diem amounts, see www.gsa.gov.
- Lodging: The Department’s policy is to
schedule all interviews so that an overnight stay is not required;
however, if an overnight stay is necessary, the Department will
authorize reimbursement for lodging at the current federal government
per diem rate. You can tell if an overnight stay is required
by looking at your travel reservations. Candidates whose flights
arrive and depart on the same date are not authorized
an overnight stay. You may not contact the
airline to rebook your flight to justify an overnight stay.
You will be responsible for making your own hotel or lodging
reservations and retaining a copy of the original receipt to
submit with your reimbursement request. If you stay with
family or friends, then no reimbursement is possible. Reimbursement
entitlements will be approved in advance on a case-by-case basis. Not
all candidates will qualify for all possible authorized reimbursements.
The Department will provide specific travel information to individual
candidates with their travel itinerary and invitational travel
- How to Request Reimbursement: Reimbursement is
not automatic - you must submit a reimbursement request within
5 business days after your interview using this reimbursement
form. You may be required to submit original receipts for
lodging and expenses totaling $75 or more.
What To Bring to an Interview: We
suggest the following:
— Travel Itinerary (non-local travelers only)
— Your scheduler’s name and telephone number (in case of emergency)
— The name and telephone number of the Attorney
Recruitment Coordinator for each component with which you are interviewing
— Addresses of Component Interview Sites
— Updated resume and law school transcript (in case the interviewer requests
— Two forms of photo identification (for access to buildings)
— An umbrella (recommended)
— Writing sample (if specified in Writing Samples, above)
— Copy of the Travel
Memo (in case you need emergency guidance)
— Notepad and pen
Interviewers: Due to the number of interviews
and the decentralized interview process, OARM is unable to provide
the names of specific interviewers. We recommend that you request
a business card from your interviewer(s) at the close of your interview.