IN THE UNITED STATES DISTRICT COURT FOR THE DISTRICT OF COLUMBIA ELOUISE PEPION COBELL, et al., ) ) Plaintiffs, ) ) v. ) Case No. 1:96cv01285(JR) ) KEN SALAZAR, Secretary of the Interior, ) et al., ) ) Defendants. ) __________________________________________) NOTICE OF FILING OF THE THIRTY-NINTH QUARTERLY REPORT FOR THE DEPARTMENT OF THE TREASURY The Department of the Treasury has prepared its Thirty-Ninth Quarterly Report on Actions Taken By the Department of the Treasury to Retain IIM-Related Documents Necessary For an Accounting and submits it to the Court in accordance with this Court’s Order of December 21, 1999. A copy of the report is attached hereto. Dated: September 1, 2009 Respectfully submitted, TONY WEST Assistant Attorney General MICHAEL F. HERTZ Deputy Assistant Attorney General J. CHRISTOPHER KOHN Director /s/ John J. Siemietkowski ROBERT E. KIRSCHMAN, JR. Deputy Director (D.C. Bar No. 406635) JOHN J. SIEMIETKOWSKI Trial Attorney Commercial Litigation Branch Civil Division P.O. Box 875, Ben Franklin Station Washington, D.C. 20044-0875 Telephone: (202) 514-3368 CERTIFICATE OF SERVICE I hereby certify that, on September 1, 2009 the foregoing Notice of Filing of the Thirty-Ninth Quarterly Report for the Department of the Treasury was served by Electronic Case Filing, and on the following who is not registered for Electronic Case Filing, by facsimile: Earl Old Person (Pro se) Blackfeet Tribe P.O. Box 850 Browning, MT 59417 Fax (406) 338-7530 /s/ Kevin P. Kingston Kevin P. Kingston DEPARTMENT OF THE TREASURY BUREAU OF THE PUBLIC DEBT WASHINGTON. DC 20239·0001 September I, 2009 MEMORANDUM FOR: TONY WEST ASSISTANT ATTORNEY GENERAL CIVIL DIVISION U.S. DEPARTMENT OF JUSTICE FROM: PAUL G. WOLFTEIC~.d / L./~/ CHIEF COUNSEL f;f!2/.-LJ?V~ BUREAU OF THE PUBLIC DEBT DEPARTMENT OF THE TREASURY SUBJECT: THIRTY-NINTH QUARTERLY REPORT COBELL v. SALAZAR Included with this cover memorandum is the "Thirty-Ninth Quarterly Report on Actions Taken by the Department of the Treasury to Retain 11M-Related Documents ecessary for an Accounting." The Treasury Department prepared this report pursuant to the Court Order and Opinion in Cobell v. Babbill (D.D.C. CV 0.96-1285), filed December 21, 1999. The Report includes information from the Financial Management Service ("FMS"), the Bureau of the Public Debt ("BPD"), and Departmental Offices. The Report's preparation included circulation ofdrafts to program offices that are responsible for the actions described in the Report. Senior officials at FMS and BPD reviewed the Report before it was submitted to the Department ofJustice. The Department ofthe Treasury stands ready to respond to any questions or concerns the Court may have after reviewing the Report. www.treasurydirect.gov N N G Cobell v. Salazar September 1, 2009 This is the Thirty-Ninth Quarterly Report filed by the Department of the Treasury (Treasury) pursuant to the Court’s December 21, 1999 Order (Order) in the above-captioned case. It covers activities occurring over a three-month period from June 1, 2009 through August 31, 2009. The Order requires Treasury to report on the steps it has taken since the last quarterly report to preserve IIM-related documents. Treasury continues to preserve IIM-related documentation pursuant to the Court’s August 12, 1999 Order, which defines the trust records that Treasury must retain. During the past quarter, Treasury again issued reminders to ensure the retention of required records. The reminders Treasury issued include letters reminding banks (see Attachments A and B), the Secret Service (see Attachment C), the National Archives and Records Administration (NARA) (see Attachments D and E), and employees of the Financial Management Service (FMS) and the Bureau of the Public Debt (BPD) (see Attachments F and G) to continue preserving records related to this litigation. Retention instructions to pertinent Departmental Office (DO) employees continue to be posted on DO’s intranet site (see Attachment H). INDEX TO ATTACHMENTS The Department of the Treasury’s Thirty-Ninth Quarterly Report Attachment A. August 4, 2009, letters issued by FMS to Mellon Bank and Bank of America, reminding them to continue preserving all records pertinent to two lockbox accounts used to process IIM deposits (the accounts at both banks are now closed). Attachment B. Example of the August 2009 Business Alert Message issued by FMS to all banks that act as Treasury’s financial agents and August 28, 2009, letter issued by FMS to all banks that formerly acted as Treasury’s financial agents, reminding them to continue to retain, indefinitely, fiscal agency records associated with Interior’s deposits to the Treasury General Account. Attachment C. August 5, 2009, letter issued by FMS, reminding the U.S. Secret Service to continue preserving, until further notice, all Treasury checks that FMS forwards for investigation and related information and records. Attachment D. August 6, 2009, letter from BPD to NARA, reminding NARA to continue the “freeze” on BPD records at Federal Records Centers. Attachment E. August 3, 2009, letter from FMS to NARA, reminding NARA to continue the “freeze” on FMS records at Federal Records Centers. Attachment F. Global e-mail issued August 25, 2009, to all FMS employees, and posted on FMS’ intranet site, reminding employees to continue retaining records related to this litigation indefinitely and to continue utilizing the “Cobell Archive” mailbox to retain all IIM-related e-mail. Attachment G. Global e-mail issued August 4, 2009, to all BPD employees, and posted on BPD’s intranet site, reminding employees to continue preserving IIM-related records indefinitely and sending all IIM-related e-mail to BPD’s dedicated mailbox. Attachment H. Retention instructions to DO employees, posted on DO’s intranet site, including steps for sending e-mail documents to DO’s dedicated “Cobell” mailbox. DEPARTMENT OF THE TREASURY FINANCIAL MANAGEMENT SERVICE WASHINGTON. DC. 20227 August 4,2009 Mr. Stephen C. Herndon, Senior Vice President Bank of America Federal Government Banking Division 600 Peachtree Street NE Atlanta, GA 30308-2214 Re:Bureau of lndian Affairs -Palm Springs Lockhox Account (closed 11/1/05) Ageocy Location Code 00004844, Lockhox Number 72758 Dear Mr. Herndon: As you know, FMS remains under continuing court orders in Cobell, et al. v. Salazar, et al. and various cases brought by lndian tribes to preserve, indefinitely. all records relating to lndividual Indian Money (lIM) and trihal trust funds and trust assets. Notwithstanding the fact that the above-referenced lockbox account was closed effective November 1.2005, please continue to retain all documentation pertaining to the account until further notice. You have confirmed that the account records include: Standard Form 215 Standard Form 5515 Check copies Monthly Account Activity Reports (MAAR) Monthly Account Activity Statements (MAAS) Standard Listing Any forms used to facilitate internal processing, such as the Daily Balance Sheet Your bank must continue to retain the records for this account [N ALL FORMS AND MEDlA that were generated. Accordingly, notwithstanding that your bank began generating photocopies ofthe checks associated with this account on October 1,2001, you must continue retaining any duplicate copies on microfilm, unless and until FMS obtains court approval for your bank to retain only pre-October 200 J microfilm copies and post·September 200 J photocopies. Page 2 -Bureau of Indian Affairs -Palm Springs Lockbox Account Please distribute this letter to appropriate bank personnel. including records management personnel. [f you have any questions regarding these retention instructions, please contact me at (202) 874-6847. Thank you for your continued cooperation. /lZJ~ t~~ Michael Mackay. Director '1 General Revenue Collection Division l cc: Linda S. Corbett, Senior Vice President, Bank of America DEPARTMENT OF THE TREASURY ••~. > FINANCIAL MANAGEMENT SERViCE WASHINGTON DC 20227 ,,~~\. -; \. ...,p August 4, 2009 Mr. David H. Dunlap, Vice President Mellon Bank Mellon Client Service Center 500 Ross Street, Suite 154-1360 Pittsburg, PA 15262-0001 Re: Minerals Management Service Lockbox Account Agency Location Code 14170001, Lockbox umber911-4258 Dear Mr. Dunlap: As you know, FMS remains under continuing court orders in Cobell, el al. v. Salazar, et 01. and various cases brought by Indian tribes to preserve, indefinitely, all records relating to Individual Indian Money (llM) and tribal trust funds and assets. Accordingly, please continue to retain all documentation pertaining to the ahove-referenced lockbox account until further notice. You have confirmed that the records for l.his account include: Standard Form 215 Standard Form 5515 ACH Receiving RemittanceIPayment Report Demand Deposit Account Activity Statements any forms used to facilitate internal processing, such as the CASH-LlNK Il Deposit Report Form You must retain the records for this account IN ALL FORMS AND MEDIA generated for the account. This includes paper, electronic, microfilm, microfiche, or any other media. Ifyou create the same record in multiple media. you must retain the record in aU med.ia. Page 2 -Minerals Management Service Lockbox Account Please distribute this letter to appropriate bank. personnel. including records management personnel. Ifyou have any questions regarding these retention instructions, please contact me at (202) 874-6847. Thank you for your continued cooperation. Michael Mackay Director General Revenue Collection Division [Posted August 7, 2009] This is a reminder to continue preserving records in accordance with FMS’ prior instructions to your financial institution. As stated in our initial letter dated July 9, 1999 and each successive reminder letter, including the most recent Broadcast Administrative Message issued in February 2009, due to ongoing litigation, your financial institution must retain, until further notice: Standard Form 215, Standard Form 5515 and any supporting documentation, IN ALL FORMS AND MEDIA, associated with transactions relating to deposits received from the Department of the Interior for credit to the Treasury's General Account (TGA). This includes paper, electronic, microfilm, microfiche, or any other media. If you have not already done so, please designate a point of contact at your financial institution to disseminate these record retention instructions to appropriate personnel at your organization (including records management personnel). Please ensure that an appropriate dissemination and compliance process is in place to ensure these instructions are being followed at your financial institution. If these retention instructions create a problem for your operations, please send your concerns in writing to the Over-the-Counter Revenue Collection Division at 401 14th Street SW, Room 307C, Washington, DC 20227. If you have any questions, contact the Federal Reserve Bank of St. Louis at 1-866-771-1842 or Ava Singleton on (202) 874-9986. DEPARTMENT OF THE TREASURY FINANCIAL MANAGEMENT SERVICE WASHINGTON, D.C. 20227 August 28, 2009 Dear Sir or Madam: This is a reminder to continue preserving records in accordance with FMS' prior instructions to your financial institution. As stated in our initial letter dated July 9, 1999 and each successive reminder letter, including our most recent reminder letter dated February 27, 2009, due to ongoing litigation, your financial institution must retain, until further notice: Standard Form 215, Standard Form 5515 and any supporting documentation, IN ALL FORMS AND MEDIA, associated with transactions relating to deposits received from the Department ofthe Interior for credit to the Treasury's General Account (TGA). This includes any such records formerly maintained by the financial institutions, now in your possession, custody or control. This includes paper, electronic, microfilm, microfiche, or any other media. Ifyou have not already done so, please designate a point ofcontact at your fmancial institution to disseminate these record retention instructions to appropriate personnel at your organization, including records management personnel. Please ensure that an appropriate dissemination and compliance process is in place to ensure these instructions are being followed at your financial institution. Ifthese retention instructions create a problem for your operations, please send your concerns in writing to the Over-the-Counter Revenue Collection Division (OTCD) at 401 14th Street SW, Room 307C, Washington, DC 20227, as soon as possible. Thank you for your continuing cooperation in this matter. Ifyou have any questions, the first point ofcontact is the Federal Reserve Bank of St. Louis at 1-866-771-1842. Should you have further questions, feel free to contact Ava Singleton on (202) 874-9986. Corvelli A. McDaniel, Director Over-the-Counter Revenue Collection Division (OTCD) NC Federal Finance DEPARTMENT OF THE TREASURY FINANCIAL MANAGEMENT SERVICE HYATTSVILLE. MD 20782 AUG -5 3m Michael Stenger Assistant Director, Office ofInvestigations U.S. Secret Service 950 H Street, N.W. Washington, D.C. 20223 Re: Document Retention Requirements Dear Mr. Stenger: This letter is to serve as a reminder that Treasury remains subject to continuing court orders in Cabell, et al. v. Salazar, et al. and various cases brought by Indian tribes to retain, indefInitely, "every document, [datum/data] or tangible thing ... containing information that is relevant to, or is reasonably calculated to lead to discovery of admissible evidence relevant to, the subject matter involved in pending litigation." Copies ofthese orders and Treasury's stipulation in the Cabell case were provided to Secret Service. Please let me know ifyou need additional copies ofthese documents. As stated in previous reminder letters to Secret Service, among the types ofrecords that Treasury must preserve to comply with these court orders are all Treasury checks and check-related records. Accordingly, please continue to preserve, until further notice, all Treasury checks that FMS forwards to your bureau for investigation and all information and records your bUreau maintains relating to those checks. Please continue to take all steps necessary to determine and document that all such records in the possession of Secret Service are being preserved indefInitely. If you have any questions concerning these retention orders, please contact Rebecca Saltiel in the FMS ChiefCounsel's office, at (202) 874-6877, or me, at (202) 874-7913. Thank you for your continued cooperation and assistance. Sincerely, ~t~r Check Resolution Division Page 2 -Document Retention Requirements cc: Thomas Dougherty, Office ofChiefCounsel, U.S. Secret Service-Fax (202) 406-6544 Phone (202) 406-5871 DEPARTMENT OF THE TREASURY DEPARTMENT OF THE TREASURY BUREAU OF THE PUBLIC DEBT BUREAU OF THE PUBLIC DEBT PARKERSBURG, WV 26106-1328 PARKERSBURG, WV 26106-1328 August 6, 2009 August 6, 2009 National Archives and Records Administration National Archives and Records Administration Life Cycle Management Division Life Cycle Management Division Attention: Lauren Crisler Attention: Lauren Crisler 8601 Adelphi Road 8601 Adelphi Road College Park, MD 20740-6601 College Park, MD 20740-6601 Re: Suspending Destruction Re: Suspending Destruction Dear Ms. Crisler: Dear Ms. Crisler: As you are aware, the Bureau of the Public Debt (BPD), Department of the Treasury, has been As you are aware, the Bureau of the Public Debt (BPD), Department ofthe Treasury, has been under court order since August 1999 to preserve all documents relating to the pending litigation, under court order since August 1999 to preserve all documents relating to the pending litigation, Cobell v. Salazar, et al. 1 which challenges the government's management of the Individual Indian Cobell v. Salazar, et al.~ which challenges the government's management ofthe Individual Indian Monies (JIM). Monies (lIM). The purpose of this letter is to remind you that BPD remains under court order to preserve The purpose of this letter is to remind you that BPD remains under court order to preserve records indefinitely for purposes of the Cobell litigation. Therefore, we request that the Federal records indefinitely for purposes of the Cobelliitigation. Therefore, we request that the Federal Records Centers continue to implement the freeze on all records from BPD Record Groups Records Centers continue to implement the freeze on all records from BPD Record Groups 53 and 82 and preserve all such records until further notice. and 82 and preserve all such records until further notice. Thank you for your cooperation in this matter. Thank you for your cooperation in this matter. Sincerely, ^^IZ -JA94-, '-4L'~~ Vicki Thorpe, Manager, Vicki Thorpe, Manager, Administrative Support Branch Administrative Support Branch Records Officer Records Officer DEPARTMENT OF THE TREASURY FINANCIAL MANAGEMENT SERVICE HYATTSVILLE, MD 20782 AUG 3 2009 Thomas E. Mills Assistant Archivist for Regional Records Services National Archives and Records Administration Office of Regional Records Services 8601 Adelphi Road, Suite 3600 College Park, MD 20740 Dear Mr. Mills: The purpose of this letter is to remind you that Financial Management Service (FMS), a . bureau of the U.S. Department ofthe Treasury, remains under court order to preserve records indefinitely for purposes of the Cobell, et al. v. Salazar, et al. litigation. Therefore, we request that the Federal Records Centers continue to implement the freeze on all records from FMS Record Groups 39, 50 and 425 and preserve all such records until further notice. If you have any questions, you may contact Gino Ables at (202) 874-6281. Thank you for your cooperation in this matter. haron M. King, Director Administrative Programs Division Financial Management Service memorandum Date: August 25, 2009 To: All FMS Employees From: DavidA.Le~/0'/ comm~·/. Subject: Cabell and Tribal Litigation -FMS Retention Requirements All FMS emplo)ces are again reminded that FMS remains subject to continuing court orders and Treasury directives. requiring us to retain and safeguard all documents. data and tangible things that relate to Individual Indian Money (11M) and Tribal trust funds and assets. indefinitely. To ensure that \\c remain in compliance with all court orders and directives. please continue to adhere to the following FMS requirements: Do not destroy anv documents, data or tangible things unless vou received writlen approval from the Chief Counsel. This rule applies (0 all documents. data and tangible things. whether litigation-related or not. Prepare a disposition request. following the instnlctions contained in the Chief Counsel's March 7. 2000 memorandum entitled "Process for Obtaining Disposition Approval" (posted on the FMS intranet on the "Cobel1rrribal Litigation" page). The onlv exception to this nile is for nob\ ious non-record materials,n as described in the attached "Quick Reference Guide... Continue copying or forwarding all Cobell-related and Tribal-related e-mail and other electronic documents to their respective dedicated mailboxes ("Cobell ArchivelQ'fms" for 11M-related e-mail electronic documents and "Tribal MailboxiO'fms" for Tribal-related e-mail/e1ectronicdocuments).Toinsert a mailbox address on an e-mail. simply lype"CobeJ\"or"Tribal" and press the "Enter" key. You may delete your copy of any e-mail or other electronic docwnent sent to these mailboxes. Promptly forward any voiccmail messages that relate to any tribe to FMS' dedicated ''Tribal'' voicemail repositorY. Following are step-by-step instructions for forwarding voicemail messages 10 the repository: Press 001" after (or while listening to) a ne\\ or saved message: Then press 002" to forward with comment: Voice a comment to include (J) the tribe's name when applicable. e.g., "Message for Tribal mailbox-Crow (ribe:' (2) the identity ofthe caller, (3) the time and date oflhe message. (4) the duration of the message. and (5) the caller's extension. and press #: Enter extension 91313. and press #: After the prompts. press #. and then press #-again to send (forward). Service: Our Last Name But Our First Priority Page 2 -Cohell and Tribal Litigation -FMS Retention Requirements Do not archive (move) data from anv FMS electronic production systems that contain litigation-related data, except pursuant to a written records preservation proposal thai has been approved by the Commissioner's Office. Please refer to the Deputy Commissioner's March 24. 2000 memorandum entitled "Maintenance of Data on FMS Systems" (posted on the FMS inlranet on the "CobellffribaJ Litigation" page) for more infonnation about this requirement. Do not attempt to give guidance on record retention matters to Federal Reserve Bank or financial institutions personnel. Please refer all such questions to Rebecca Salliel at (202) 874-6648. J appreciate your continued compliance with these instructions and encourage you to review the peninent memoranda posted on the FMS intranel. To locate the memoranda, visit the FMS intranet at http://intranet.fms.treas.gov and click on "Cobellrrribal Litigation" under "I-lot Topics:· If you have questions or need assistance regarding any of these retention requirements, please do not hesitate to contact Rebecca SallieJ at (202) 874·6648 or Matthew Fineout at (202) 874-6813. Thank you. Attachment “A Quick Reference Guide” REMEMBER: PRESERVE ALL INTERIOR/INDIAN-TRUST-RELATED MATERIAL!! OBVIOUS NONRECORD MATERIALS These may be destroyed without the approval of the Chief Counsel CATEGORIES EXAMPLES 1. Non­Treasury/FMS Material • Office supply catalogs • vendor marketing materials • non-FMS publications/manuals, such as phone books, Federal Register, dictionaries, “Lotus Notes for Dummies,” etc. 2. Treasury/FMS Distribution/ Reference Material • attendee’s copy of handouts received at meetings, training, etc. • employee’s copy of work-related organization charts, phone lists, Treasury Correspondence Manual, etc. • employee’s copy of FMS publications, such as “Fiscal Scene” • excess stocks of FMS marketing materials, such as Direct Deposit brochures • notices received re: IT security, scheduling of meetings & van rides, training, “acting” managers, voting leave, etc. 3. Personal Papers • notices received re: retirements, deaths, TSP, CFC, PTI, Flex Account, etc. • employee’s copy of T&A, payroll, personnel, etc. records (except travel records/receipts) • printouts of non-Federal Web pages that were not used for FMS business • non-FMS-related calendars/reminders • recipes, poems, cartoons, etc. 4. Other • printer banner pages and printer failure reports • interim drafts created but never circulated to anyone • duplicates of any of the examples in these four categories. Anita D. Shandor/BPD To AIl-BPD (Business use only!) 0810412009 06:36 PM cc 11M Mailbox@BPD bee Subject Retention I would like to remind all employees that SPD remains subject to a court order that governs the retention of records relating to the Individual Indian Money (11M) trust fund and 11M trust assets. To ensure compliance with this court order, you should not destroy any documents or data pertaining to the following subjects without written approval from the Chief Counselor his designee: • 11M deposit fund investment records; • 11M accounts and accounts held in trust by the Department of the Interior; • Savings bonds held in trust form of registration by the Department of the Interior; • CorresJX>ndence (internal and external) relating to Individual Indian Money; and • Electronic communications, such as e-mails and Internet messages. relating to the subject above, unless those communications have been forwarded to the Cobell mailbox. You should continue to copy or forward all e-mails relating to the 11M trust fund, 11M trust assets, and the Cobell litigation to the dedicated 11M Mailbox. To insert the mailbox address on an e-mail, simply type "11M Mailbox" and press the "Enter" key. The Federal Reserve Banks have also been instructed not to destroy any fiscal agency records unless they have received specific permission in writing from Treasury authorizing the destruction. Please refer any inquiries from FRS personnel regarding record retention to Jimmy Phillips at (202) 504-3683, fa., number (202) 504-3630. Don't attempt to give guidance on record retention matters to any FRB employee. I appreciate your continued compliance with these instructions and encourage you to occasionally review the pertinent memoranda and e-mails, which are posted on PD Web under the Office of the ChiefCounsers (OCC) website. Just click on the office link "OCC'· and then click on" Cobell v. Salazar, " which appears in the "Litigation" section. Thanks again for the great support you have shown in helping Public Debt comply with a very challenging court order. DEPARTMENT OF THE TREASURY WASHINGTON, C.C. GENERA1. COUNSE1. AUG 6 'tIJ7 MEMORANDUM TO ALL DEPARTMENTAL OFFICES EMPLOYEES FROM: ROBERT F. HOYT@ SUBJECT: Obligation to Retain Materials for Indian Litigation The Depanment of the Treasury remains involved in numerous lawsuits filed by Native American individuals and tribes alleging that the U.S. Government owes an accounting for their trust fWlds or has mismanaged their oust funds and property. To ensure compliance with coun retention orders and other litigation responsibilities, Departmental Office" employees must retain aU materials -whetber in paper, electronic (iocludiog ~mail or voicc>mail), OT tangible form -that meet any of the criteria deuribed below. These criteria ate broader than legally required and are designed only for Departmental Offices materials. 1. Materials that mention Or rela.te to Individuallndian Money or Individual Indian Money accounts. 2. Materials tb.at mention or relate to tribal funds or tribal fund accounts. For example, material relating to the depositing, investirJ.& disbursing, or accoun~g oftribal funds must be re~ed. 3. Materials that mention or relate to any delay between the issuance ofgovernment checks and the redemption ofinvestments In government accounts 10 cover those checks -sometimes caUed "check float." This criterion is not limited la Indian or tribal trUsl fund,. Attached are instructions for retaining e·mails and voice-mails by forwarding them to dedicated mailboxes. You are required to retain these materials until further notice from this Office. Ifyon have questions regarding the retention ofparticular materials, please contact Peter Bieger, Deputy Assistant General Counsel (B.anking and Finance) at (202) 622-1975. The retention orders from Cobell \I. Kemplhorn.e and the tribal trust lawsuits are located on Treasury's intranet at hnp:llhome.do.treas.govllftfgat;Qru and are incorporated herein by reference. This memorandum takes the place ofearlier instructions issued in connection with the Cobell and tribal trust lawsuits. Thank you for your continued attention to this important matter. Attachment: Instructions for using the dedicated Cobell and tribal mailboxes fOT retaining e-mails and voice mails. Attachment lostTuctfons for usiDg the. dedicated CobeU and tribal m .. Uboxes {or retaining e.-1JI;alls and voice-mails 'ekell materials retention procedures To retain e.maili: 1. Send a U cc" (not a "becj of all e-mail.(includingattacbmc=ntJ)thatyouinitiate.tN.t rclatc in Iny way to Individual Indian MODI:)' or IndividuallndilJJ Money accounts, to the dedicated e-mailbox at the following mailbox address: cobe1l@da.tre.as.govorjust Cobell. 2. Forward any e-mail that you reech'c, or haVCi previously r«cived tnd not alrtady forwarded, (including attachments IlIld retainitlg fotW8Cding history) that relate in any way to Individual Ind..iall Money or Individual Indian Money accounts, to the dedicated c~m.ailb(nt at the following mailbox addren; cobell@do,lrec:s.govtlt"just Cabell, unless you can tell from the mCSSle:e that the e-mail hJ.5 already been sent to the dedicated e-mailbox. Tribal trUst matc:rial& rettntion procedurcs 1. Scnd a "cc" (not a ''bee'') ofall e.-mails (including attao}lmenlS) that you initiate, that n:l.ate in any way to til) tribal fw\Cis or tribal fund accounts or (b) any check float afforded to any invested governmlmt account, to the dedicatCid e-mailboxatthefollowingmaiIbo1>llddreSi:lribaJ@da.l1.uu.gw or jllSt tribal. Please ensure: that the tribe's name, ih.'ly. is included in the subjcc:t hc:adini. 2. Forward any e-mail tha.t you receive. or have previously received and not already forwarded, (including attachments and retaining forwarding history) that relate in any way to (a) tribal funds or tribal fund att:ouuts or (b) any cheek float afforded to any invested government account. to the dedicated c-mailbo~ at the follo\Ving mailbox address: trlba/@do.trMl,gOVtlrjllSl tribal, llll1cS$ you can tell from the mc.uage that the e-mail has already been sent to the dedicated e-mailbox., To retain vuice-maHs: Forward all applicable voice messaiCS lha1 relate in any way to (a) tribal funds or triba.l fund ;l.ccounts or (b) any chec" Ooat afforded to any Invested government accoUnt. to the dedicated voice· mailbox in accordance with the following instructions: • press 1 after (or while listening to) 8 new or saved message; .. press 2 10 forward with comment; • voice a COlT'tn'l.lmt 3nd identify the relc:v:tnl tribe, if any (e.g., "Message for tribal mailbox-Jicarilla Tribe"). (hen press *; • enter e.:o::tension 91313. then press It; • press #. then press If again to send (forward), At the request of the Department of Justice, please review the header ofeach voicc message being forwanJed and, when voicing a comment include the identity ofthe ca..l1er, the time and date ofthe message, the dUnlrion ofthe message, and the: extCllJion ofthe caller. Pl~ note tha1 the Cobell and tribal e-mailboxes have been copied on the e-mail mange conveying this rncroonmdum. AUG-31-2009 14:52 P.03 CIIl;k on in ittm to Office of the General Counsel elfpind: tt allck to DO-Port:lIl Directive From General Counsel To All DoCWT'M: Aetef\::ion &. ~ What's New Surdl ObllglbOn$ Departmental Offices Employees I A1XlI,:t Treasury ~ flu Idlng Service, Concerning Cobell Litigation HOmeplI'ile • C:\Imputer{Techno!ogy ay ordar of til