U.S. Department
of Justice
Pre-Employment Orientation Information
(for new hires with offer letters)
The objective of the Civil Rights Division's Office of Human Resources and Security (OHRS) is to make your New Employee Orientation (NEO) pleasant and for you to reach your worksite as soon as possible. We do this by making several of the forms that you will need to complete available to you prior to your first day. Once the Department of Justice approves you to commence employment, your servicing Human Resources Specialist, will inform you when and where to report for NEO. At that time, you will receive additional paperwork and take your oath of office.
Below is a list of electronic forms, some of which you may complete on-line. If you have a read-only version of Adobe Acrobat, the information entered on these forms will not be saved or be retrievable later, but will be deleted once you exit the form. Please review each form for accuracy. When you have completed the forms to your satisfaction, print and bring them to the NEO unsigned and undated. Handwritten forms must be legible. You do not have to provide OHRS with a copy of the printed instructions. You may want to retain a copy of the forms for your records.
Below the forms are links to additional information that will be helpful to you as a new employee, including information on Federal benefits available to Department of Justice employees.
If you have any questions, please contact the OHRS contact noted in your letter of employment. Thank you and welcome to the Civil Rights Division.
| ONBOARDING DOCUMENTS | ||
|---|---|---|
| Form Number & Title |
Due Date | Special Instructions |
| I-9 Employee Eligibility Verification |
Bring completed form to orientation.
|
When you see the “Please wait …” message, click to download the form to your computer or device. For additional download instructions, visit the USCIS.gov website for special instructions. Bring acceptable identification documents (see p. 4 of form) to orientation, and we will complete the employer portion on your first day. |
| Direct Deposit |
Bring completed forms to orientation. | Must include account number, routing number, and Financial Institution name and address. (Complete Section 3) |
|
W-4 |
Bring completed form to orientation. | IRS Withholding Estimator |
| State Tax Withholding Form | Bring completed forms to orientation. |
– Employee’s Withholding Allowance Certificate. To be used by District of Columbia residents to document exemptions for DC taxes.
– Employee’s Maryland Withholding Exemption Certificate. To be used by Maryland residents to document exemptions for MD taxes.
– Commonwealth of Virginia Department of Taxation Personal Exemption Worksheet. To be used by Virginia residents to document exemptions for VA taxes.
D-A4- Certificate of Non-Residence in the District of Columbia. Non-DC residents must complete this form in addition to their own state tax form. |
| AD 349 Employee Address |
Bring completed form to orientation.
|
Your address must be in the state from which you are having state tax withheld. There is no longer an option to receive checks in the mail, so blocks 8 through 12 on the form cannot be filled in. |
|
SF-256 |
Bring completed form to orientation. | Requested for statistical use only. Privacy Act Protected |
|
SF-181 |
Bring completed form to orientation. | Requested for statistical use only. Privacy Act Protected |
| Bring completed form to orientation. | Complete even if you have no military background. | |
| SF-144 Statement of Prior Federal Service |
Complete prior to your start date and bring to orientation. |
Complete even if you have no prior government service. |
| BENEFITS FORMS | ||
| Form Number & Title |
Due Date | Special Instructions |
| Federal Employee Retirement System (FERS) Brochure | Bring completed form to orientation. | FERS coverage is automatic unless you were previously a federal employee under CSRS. |
| SF-2809 Federal Employees Health Benefits |
No later than 60 days after your start date. |
Effective the pay period after you submit the form to HR. Federal Transfers-- |
| Dental/Vision (FEDVIP) |
No later than 60 days after your start date. | Enroll at BENEFEDS |
| Flexible Spending Account (FSA) | No later than 60 days after your start date. | Enroll at FSAFEDS |
| Long Term Care Insurance (LTC) | Anytime | Enroll at LTCFEDS |
|
Life Insurance Election |
No later than 60 days after your start date. |
You are automatically covered for Basic Life Insurance. Federal Transfers-- |
| SF-2823 FEGLI (Life Insurance) Designation of Beneficiary |
Optional form -- If enrolled in life insurance you may submit form any time after start date. |
You and your witnesses must sign before submitting to HR. |
|
SF-1152 |
Optional form -- May submit form any time after start date. |
You and your witnesses must sign before submitting to HR. |
| SF-3102 FERS Designation of Beneficiary |
Optional form -- May submit form any time after start date. |
You and your witnesses must sign before submitting to HR. |
| TSP-1 Thrift Savings Plan Election |
May submit election form any time after start date. |
TSP Summary Booklet |
| TSP-3 TSP Designation of Beneficiary |
Optional form -- Submit election form to the TSP address once TSP contributions are deducted from pay. |
Do not send without witness signatures. Send directly to the address on the second page. |
| TSP-60 Request for a Transfer Into the TSP |
Optional form -- May submit form any time after start date. |
Allows employees to roll over money from an IRA or other eligible plan into their TSP account. |
| TSP-60R Request for a Roth Transfer Into the TSP |
Optional form -- May submit form any time after start date. |
Allows employees to request a transfer of Roth money from a Roth 401(k), 403(b), or 457(b) into the Roth balance of your Thrift Savings Plan (TSP) account. The TSP does not accept transfers from Roth IRAs. |
| OTHER FORMS | ||
| Form Number & Title |
Due Date | Special Instructions |
| DOJ Application for Transit Benefit | May submit at any time. | Complete and submit to your supervisor for signature, then submit signed original to Angela Williams, Room 10133C-PHB. |
| RI 20-97 Estimated Earnings During Military Service |
Optional Military Form |
Vet Guide |
|
OPM 1482 |
Bring with you on your start date. | For reemployed annuitants only. |