Justice Management Division
Serving Justice - Securing Results

TITLE: Collection Litigation Automated Support System

ACRONYM: CLASS

ORIGINATOR:

Department/Agency Name: U.S. Department of Justice
Major Organization Subdivision: Justice Management Division
Minor Organization Subdivision: Office of Debt Collection Management
Name of Unit: Nationwide Central Intake Facility (NCIF)
Street Address: 1110 Bonifant Street, Ste. 320
City: Silver Spring
State: Maryland
Zip Code: 20910
Country: USA
Hours of Service: 9:00a.m. - 5:30 p.m.
Telephone: (301) 585-2391
FAX: (301) 427-0544
E-Mail Address:

ABSTRACT: The Collection Litigation Automated Support System contains records of civil debts referred by Federal agencies to the Department of Justice. Agencies refer debts for the purpose of litigation and judgement enforcement. The records contain basic debtor information (debtor name & aliases, address, debtor's counsel name and address, debtor's employer name and address, debtor's bank name and address, type of debt, responsible referring agency office address), a system assigned record number, debt information (dollar amount, accrued interest and administrative/litigation costs), court information (which are matters of public record) and a record of payments and other credits/debits received. The Nationwide Central Intake Facility (NCIF) provides automated litigation, case tracking and financial tracking to seven United States Attorney Offices and approximately 20 private counsel offices, currently, through the CLASS application. CLASS is scheduled for implementation at the remaining 87 United States Attorney Offices.

PURPOSE: The information collected and maintained in the CLASS system is currently used to support litigators and debt collectors in United States Attorney Offices and contract private counsel offices in seven judicial districts; to provide management information to local and program managers and to the officials of the Department responsible for reporting to the Office of Management and Budget and the Congress; and to provide detailed financial information for accounting purposes.

ACCESS CONSTRAINTS: The AS/400, which houses the CLASS application is physically located at the Justice Data Center in Rockville, Maryland. Access to the system is protected in accordance with applicable administrative, physical, and technical safeguards. Access to the automated data is provided to authorized litigators, DOJ and contractor support staff users through passwords, view levels, and various security levels associated with each user.

USE CONSTRAINTS: Use of the CLASS system is restricted and compartmentalized to only those with the privileges necessary to perform assigned tasks.

AGENCY PROGRAM: The NCIF is the central repository to which Federal agencies refer civil debts, not exceeding $1,000,000 to the Department of Justice for litigation and enforced collection. The NCIF provides administrative, financial, and automated litigation support to the U.S. Attorneys. The CLASS system is one of the tools used to accomplish this mission.

SOURCES OF DATA: The CLASS system contains information from the debt referral files sent to the NCIF by Federal agencies, litigation information entered by the litigators, financial information from payments processed by a Treasury designated depository and financial adjustments made at the direction of field users, and a Message History "field" which allows users to enter free-form comments relevant to the particular debt.

RESPONSIBLE OFFICE FOR DISTRIBUTING INFORMATION (if different from originator):

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ORDER PROCESS: A request for access to a record from the CLASS system must be made in writing with the envelope and the letter clearly marked "Privacy Access Request." Include in the request the debtor's name, Taxpayer Identification Number (SSN or EIN), address, and any other identifying information which may be of assistance in locating he record; e.g., name of the case, or the Federal agency to whom the debtor is indebted. In addition, if the requestor is other than the debtor, include the notarized signature of the debtor as well as the name and address of the individual to receive the information. Requests for access to information must be addressed to the U.S. Department of Justice, Justice Management Division, Executive Secretariat, 950 Pennsylvania Avenue N.W., Room 1110, Washington, DC 20530-0001.

OFFICE OF CONTACT FOR FURTHER INFORMATION:

Major Organization Subdivision: Justice Management Division
Minor Organization Subdivision: Executive Secretariat
Name of Unit:
Street Address: 950 Pennsylvania Avenue, NW, Room 1110
City: Washington, D.C.
State:
Zip Code: 20530-0001
Country: USA
Hours of Service:
Telephone: (202) 514-3123
FAX:
E-Mail Address:

DATE OF LAST MODIFICATION: 03/2000