Justice Management Division
Serving Justice - Securing Results

TITLE: Comprehensive Automated Personnel Processing System

ACRONYM: CAPPS

ORIGINATOR:

Department/Agency Name: Department of Justice
Major Organization Subdivision: Justice Management Division
Minor Organization Subdivision: Personnel Staff
Name of Unit: Planning and Workforce Development Group
Street Address: 1331 Pennsylvania Ave. NW Suite 1150, NPB
City: Washington, D.C.
State:
Zip Code: 20530
Country: United States
Hours of Service: 9:00 am - 5:00 pm
Telephone: (202) 307-0528
Fax: (202) 307-0167
E-mail Address:

ABSTRACT: The CAPPS is a major human resources management automation system which houses personnel records, such as promotions, reassignments, hires and separations; job classification and recruitment data.

PURPOSE: The Justice Management Division's (JMD) Personnel Staff and the Offices, Boards and Division's (OBD) Personnel Staff, personnelist and managers use the system for automated personnel action processing; integrating the workflow process, producing position descriptions and automated applicant processing. These processes subsequently produce employees' salary payment, and provide reporting data to managers and the Office of Personnel Management officials.

ACCESS CONSTRAINTS: All records in CAPPS are protected from unauthorized access through appropriate administrative, physical and technical safeguards. These safeguards include restricting access to those with a need-to-know to perform their official duties, using locks and alarm devices, encrypting data communication and user-id and passwords.

USE CONSTRAINTS: Users of the CAPPS system will be restricted to only those privileges necessary to perform assigned tasks.

AGENCY PROGRAM: The goal of CAPPS is to streamline labor-intensive personnel processes; reduce staff and operating costs; improve the quality, efficiency and speed of personnel processing; allow personnel management data to flow electronically from and to the customer; provide state-of-the-art management information and decision support systems.

SOURCES OF DATA: Data contained in CAPPS is the personnel data entered and maintained by Personnel Staff.

RESPONSIBLE OFFICE FOR DISTRIBUTING INFORMATION (If different from originator):

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ORDER PROCESS: A request for access to a record from the system will be made in writing with the envelope and the letter clearly marked "Privacy Access Request." Included in the request must be a full name, complete address, date of birth, notarized signature, and other identifying data you may wish to furnish to assist in making a proper search of our records. The cost vary, depending upon type of request and information. The requester will also provide a return address for transmitting the information. Request for information should be submitted in writing to the U.S. Department of Justice, Justice Management Division, Executive Secretariat, 950 Pennsylvania Ave. N.W., Rm.1110, Washington, DC 20530-0001.

OFFICE OF CONTACT FOR FURTHER INFORMATION (if different from originator):

Department/Agency Name: U.S. Department of Justice
Major Organization Subdivision: Justice Management Division
Minor Organization Subdivision: Executive Secretariat
Name of Unit:
Street Address: 950 Pennsylvania Ave. NW, Rm. 1110
City: Washington, D.C.
State:
Zip Code: 20530
Country: United States
Hours of Service:
Telephone: (202) 514-3123
Fax:

DATE OF LAST MODIFICATION: 03/2000