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Office of the Inspector General

Controlled Correspondence System

TITLE: Controlled Correspondence System

ACRONYM:

ORIGINATOR:

ABSTRACT: The Controlled Correspondence System captures information about documents and actions that have assigned due dates. The OIG has declared that the Controlled Correspondence System is not mission critical under Year 2000 reporting guidelines.

PURPOSE: The purpose of the Controlled Correspondence System is to allow the Immediate Office of the Inspector General to assign and control correspondence that requires action on the part of the OIG.

ACCESS CONSTRAINTS: Access to the Controlled Correspondence System is limited to OIG employees in the Immediate Office of the Inspector General. To provide system support, a limited number of staff in the Management and Planning Division also have access as do the Agency's Help Desk contractors who have been approved on a case-by-case basis.

USE CONSTRAINTS: The Controlled Correspondence System can only be used to process unclassified information. There are no legal prerequisites or constraints for using the information.

AGENCY PROGRAM: The Controlled Correspondence System supports the administrative functions of document and suspense management for the OIG.

SOURCES OF DATA: Data is both externally (the controlled correspondence) and internally (Immediate Office) generated.

RESPONSIBLE OFFICE FOR DISTRIBUTING INFORMATION
(if different from originator):

ORDER PROCESS: Requests for information should be submitted in writing to the following office: U.S. Department of Justice, Office of the Inspector General, Office of the General Counsel, 950 Pennsylvania Ave., N.W., Room 4726, Washington, D.C. 20530.

OFFICE OF CONTACT FOR FURTHER INFORMATION
(if different from originator):

Updated: June 2012

OIG Mission

To detect and deter waste, fraud, abuse, and misconduct in DOJ programs and personnel, and to promote economy and efficiency in those programs.

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In memory of OIG Special Agent William "Buddy" Sentner