After You Receive a Grant | Frequently Asked Questions 

After You Receive a Grant

Congratulations on receiving a grant from the Office on Violence Against Women. We want you to be successful with your grant and help you comply with federal regulations. This section outlines the steps and reports required to remain in compliance, plus many other important things as how to get paid, records retention and allowable costs.

Your most important resource to create procedures and answer key questions should be the  2014 Financial Guide. This resource details all post-award requirements in part III.  The 2012 Financial Guide and the 2013 Financial Guide are also available in the OVW Archives.

Quarterly financial reports are required to be submitted no later than 30 days after the end of the quarter. The Financial Status Report - SF245 lists the actual expenditures for the prior reporting period as well as the cumulative expenditures for the award.

As of October 1, 2014, the general award terms and conditions provided here are applicable to all OVWgrants and cooperative agreements can be found at the following links:  Standard Special Conditions-Grants and Standard Special Conditions-Cooperative Agreements. Each OVW grant program also has “program specific” award conditions that will be included on each award made under the relevant grant program to ensure recipient compliance with the program’s statutory scope and programmatic requirements.  Additionally, project specific terms and conditions may be added to an award to address issues specific to that individual award.  

Some key definitions for terms used and services provided through OVW grants please refer to the Overarching Definitions and Grant Conditions from VAWA 2005 . Using the proper term will help you remain in compliance with your grant.

Fact Sheet on STOP Violence Against Women Formula Funds and Prison Rape Elimination Act Reduction/Reallocation (PDF)

Match Requirement for STOP Formula Grants (PDF)

FY 2014 Solicitation Companion Guide: OVW Grant Programs and Pertinent Post-Award Information (PDF)

A Guide to Understanding the Requirements of CTAS Purpose Area #5 (PDF)

OVW Training Guiding Principles for Grantees and Subgrantees (PDF)

Award Condition: System for Award Management (SAM) and Universal Identifier Requirements (PDF)

Award Condition: Central Contractor Registration and Universal Identifier Requirements (PDF)

Award Condition: Reporting Sub awards and Executive Compensation (PDF)

Guiding Principles for Safe Havens: Supervised Visitation and Safe Exchange Grant Program (PDF)

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Frequently Asked Questions

Frequently Asked Questions - Nondiscrimination Grant Condition in the Violence Against Women Reauthorization Act of 2013
These FAQs address the VAWA 2013 nondiscrimination grant condition, including the obligations of VAWA recipients and what people may do if they believe they have experienced discrimination barred by this new nondiscrimination grant condition. These FAQs are not intended to address all questions that may arise about the new nondiscrimination grant condition.

Frequently Asked Questions - Sexual Assault Services Formula Grant Program (SASP Formula)

Updated 2014: Frequently Asked Questions (FAQs) About STOP Formula Grants (PDF)
This comprehensive list of FAQs  on the STOP Violence Against Women Formula Grant Program has been updated to include information from the Violence Against Women Act of 2013 and is applicable to STOP Program funding from Fiscal Year 2014 and later.

Frequently Asked Questions on the intersection of the STOP Formula Program and the Prison Rape Elimination Act (PDF)

Prison Rape Elimination Act Worksheet Guide (The Step by Step Instructions) 

Prison Rape Elimination Act Worksheet (Excel)

STOP Formula Program FAQ on Planning Process Documentation (PDF)

New STOP Formula Program Implementation Plan Checklist (PDF)

Frequently Asked Questions Regarding STOP Violence Against Women Formula Grants (PDF)
(Updated January 2013) This is only relevant to funds issued in Fiscal Years 2013 and earlier.


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Updated November 2, 2015