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120.

Case Files

A criminal or civil case folder shall be set up for each case and should contain all reports and preliminary papers, copies of indictments or pleading, etc., and all correspondence relating thereto. Each folder should reflect the complaint or claim number assigned under the numbering system established for reporting new matters. Conflict of Interest statements shall be maintained in each case folder. As a case progresses, the folder should be transferred from one file to another, according to the status of the case, under the following general arrangement of files:

  1. Criminal:

    1. Complaint File—for the filing of letters, reports, etc., relating to alleged violations of law, prior to the institution of criminal proceedings.

    2. Grand Jury File—cases which are ready for presentation to the grand jury.

    3. Pending Case File—all pending cases, after the filing of information or indictment.

    4. Closed Case File—closed files.

    5. Appeal File—cases which are pending in an appellate court.

  2. Civil:

    1. Preliminary matters.

    2. Pending cases.

    3. Closed cases.

    4. Appeals.

[cited in USAM 3-13.300]