122.

Closing Notice for Case Files

Form USA-207, Notice to Close Legal Case File, is the official closing notice for U.S. Attorney litigating case files. The use of this form is required for each closed case, and should be prepared by the attorney responsible for the case or the legal clerk or technician assisting that attorney. It is mandatory that an Assistant U.S. Attorney (AUSA) complete Section III, Method Closed, and sign and date Section IV prior to official case closing. The AUSA will ensure that Section II has been completed and the closed case has been reviewed for possible permanent retention (see USAM 3-13.310). Any case without the required Section II information and Section IV signature in the file CANNOT be officially closed. Form USA-207 shall be placed as the final document in the case folder. Federal Records Centers will not accept a closed case unless it contains a properly completed and signed Form USA-207. Form USA-207 may be obtained by preparing Form DOJ-182, Stocked Printed Item Requisition, and submitting it to the Department of Justice Warehouse Services Unit. [updated February 2001] [cited in USAM 3-13.300]