124.

Preparing Records for Transfer to the Federal Records Center (FRC)

U.S. Attorneys should contact their servicing FRC to obtain the latest NARA Field Bulletin, which provides information on services available from and describes procedures involving the FRC.Papers in closed litigative case files that are duplicated in the records of Federal courts may be removed and destroyed. Closed case files should also be purged of duplicate copies, unnecessary documentation, routing slips that contain no relevant information, etc. Transfer closed, eligible files to the FRC annually, or more frequently if necessary. Inactive and closed records that have exceeded the authorized retention period may not be transferred to the FRC, and should be destroyed by the office. Any transfer to the FRC requires that the record have a minimum of one year remaining of the authorized retention period. [cited in USAM 3-13.300]