125.

Boxing Records for Transfer

FRC boxes, available under National Stock Numbers 8115-00-117-8344; 8115-00-290-3379; or 8115-00-117-8249, must be used to transfer standard size records. Contact the FRC for assistance when non-standard records need to be transferred. Pack records in a logical sequence, and use a locator system to ensure that individual files can be identified and withdrawn in the future. Prepare a box-by-box listing, to include, at a minimum, the case number and name(s) of the litigants. A copy of the box listing for each accession must accompany the Standard Form 135, Records Transmittal and Receipt, when it is sent to the FRC for approval. Do not pack records with different retention authorities or different disposal dates in the same box or accession. Boxes sent via the postal system or a transfer company must be sealed with pressure sensitive tape, and must include the complete address of the FRC and the sender. [cited in USAM 3-13.300]