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Coming To Court

Since most people are not familiar with courtrooms and court proceedings, we in the United States Attorney’s Office would like to give you some general information about preparing for court and some information about testifying. We hope this information will answer any questions you may have and make you more comfortable about the entire process.

Grand Jury

Location: All federal grand jury proceedings are conducted at 138 Delaware Avenue in Buffalo and 100 State Street in Rochester in a sound-proof grand jury room.

Participants: Unlike trials, the only people allowed in the grand jury room are the court reporter, the grand jurors, the Assistant U.S. Attorney presenting the case, and the witness who is testifying. There is no judge in grand jury.

Time: The Grand jury generally meets from 9:30am to 5:00pm on a designated day. Typically, the Grand Jury meets one day per week for a period of 18 months.

About the Grand Jury: The Grand jury is made up of 23 jurors who hear evidence on a criminal case and decide if the evidence presented leads a reasonable person to believe that a crime has been committed. If the jury decides this, they will vote on an Indictment which is the formal instrument charging a person with a particular crime(s). The grand jury does NOT decide guilt or innocence, they only decide if it is probable that a crime has been committed. Grand jury proceedings are secret. As stated above, no one is allowed in the grand jury room while the grand jury is in session except the court reporter, the Assistant U.S. Attorney, the grand jurors and the testifying witness. Defendants and defense attorneys are not allowed in the grand jury room, in fact, they are usually unaware that a grand jury proceeding is taking place. Grand jurors are not allowed to discuss the cases they hear outside of the grand jury room. Therefore, no one outside of the U.S. Attorney’s office will know a witness is testifying.

Trials

Location: For Buffalo cases, trials are conducted in the U.S. District Courthouse at 68 Court Street. There are 3 Buffalo criminal court judges: Hon. William M. Skretny (located on the 5th Floor); Hon. Richard J. Arcara (located on the 6th Floor); and Hon. John T. Elfvin (located on the 7th floor).

For Rochester cases, the trials are conducted at the U.S. District Courthouse at 100 State Street. There are 3 Rochester criminal court judges: Hon. David G. Larimer; Hon. Michael A. Telesca (both located on the 2nd Floor) and Hon. Charles J. Siracusa (located on the 1st floor).

Each judge conducts his courtroom and court proceedings in a slightly different manner. You will be given more information about this prior to your testimony.

Participants: The judge, jury, court reporter, courtroom deputy, defendant(s), defense attorney(s), prosecutor, the witness testifying and Deputy U.S. Marshals (they provide courtroom security) are all in the courtroom during the trial. Spectators, including representatives of the media, are allowed in the courtroom. Presently, cameras are not allowed in federal court. Other witnesses are not allowed in the courtroom - they wait in a separate room until time to testify.

Time: Unless there is an unusual circumstances, trials are usually held during the hours of 9:00am to 5:00pm Monday - Friday, with an hour break for lunch.

About: Trials begin with opening remarks from the prosecution then the defense may make an opening statement. Next, the prosecution begins to present its case. This includes entering evidence into the record, testimony by law enforcement and other professionals, and testimony by witnesses and victim-witnesses. A witness may be on the stand for as little as a few minutes, or as long as a week or more. Trials can take hours, days or even weeks due to numerous objections, lengthy testimony and/or lengthy cross-examination. After the prosecution finishes presenting its case (called resting), the defense may then present a case in a similar fashion. Again, it is hard to predict how long the defense’s case will take since there may be more than one defendant and more than one defense attorney. A defendant has no obligation to present any evidence since the burden is on the prosecution to prove is case beyond a reasonable doubt.

Once the defense rests, or at the close of the prosecution’s case if the defense presents no evidence, the prosecution gives a closing statement to the jury which summarizes the testimony they heard, the evidence presented, and why the prosecution proved its case beyond a reasonable doubt. The defense then makes its closing statement which summarizes their case and why the prosecution did not prove the defendant was guilty beyond a reasonable doubt. The prosecution is usually allowed a rebuttal closing argument to clarify any points the defense raised during its closing. The judge will then instruct the jury on the law and their duties as a juror. Then the jury begins deliberations in the jury room. It is hard to predict how long deliberations will take. Once a vote has been decided, the jury informs the judge, the jury is brought back into the courtroom, and the judge asks the foreperson for the verdict. The trial is then complete.

Testifying At Trial Or Grand Jury

Q. What if the Defendant’s Attorney or Investigator Asks to Talk to Me?
You have the right to discuss the case with any attorney or investigator from the Defense if you choose. You also have the right to choose not to speak to the defense. However, be sure you know who you are talking to if you discuss the case. Don’t be afraid to ask for identification. If you decide to speak about the case, TELL THE TRUTH.

Q. What will Happen if I Fail to Appear?
If you have been served with a subpoena and you fail to appear, you may be cited for contempt of court. An arrest warrant could be issued for you.

Q. Where Do I Go to Testify?
Your subpoena will indicate where and when the proceeding will take place. As the court date approaches, you will be contacted by either the Assistant U.S. Attorney, Victim-Witness Staff Person, or case agent as to the exact time and date you will be needed.

Q. Where Can I Park?
There is a parking lot located next to the Buffalo Courthouse and across the street from our offices. Parking should not exceed $8.00 for an entire day. Witnesses will be reimbursed for this expense. There is also short-term metered parking on the streets around the Courthouse and the U.S. Attorney’s offices, but we recommend you park in the parking lots, since we will not reimburse you for any parking tickets you may receive.

Q. How Long Will I be in Court?
We try to make every effort to get witnesses on and off the stand as quickly as possible and to give witnesses the best estimate of how long we anticipate their testimony will take. But, it is impossible to predict how long witnesses will actually testify at trial. This is due to several factors, including: how many defense attorneys there are (there is no way to predict how long cross examination may take); any motions or objections on evidence or other matters which may delay the proceedings; how many witnesses will be testifying; and miscellaneous problems (including other business presiding before the court which may delay the trial). It is important to arrange your schedule to permit maximum flexibility. You may have to wait to testify for several hours or more. Therefore, you may want to bring reading materials, or something else to occupy your time, while you wait to testify. Remember, grand jury is only a one day proceeding, so you can plan on departing sometime after 5:00pm if you testify in grand jury.

Q. Where Will I Wait to Testify?
While you are waiting to testify, you will be in a witness room separate from the proceedings. You may be waiting with other witnesses, therefore, it is important that you do not discuss the case or your testimony in front of other witnesses.

Q. Will I be Meeting with the Assistant U.S. Attorney Prior to Testifying?
Yes. Whether you are testifying in grand jury or at trial, you will be asked to meet with the Assistant U.S. Attorney assigned to the case prior to testifying. He or she will go over the subject matter of your testimony and answer any questions you may have about testifying or about the court proceedings. You will be informed about the time and location of this pre-testimony meeting by the Assistant U.S. Attorney or Victim-Witness Staff Person after you are subpoenaed.

Q. Will I Have to Bring Anything with Me?
If you need to bring anything as evidence, you will be instructed to do so in the subpoena.

Q. What Should I do with My Children?
Courtrooms and grand jury proceedings are not places conducive to children. Therefore, try to find a relative, friend, or neighbor to care for your children. Remember to make sure the person is flexible, since you will not know when you will be done testifying. Babysitting expenses are not reimbursed except on extremely limited circumstances. If you are not able to arrange for child care, contact the Victim-Witness Staff for help.

Q. What Should I Wear?
A neat and clean appearance is very important for any court proceeding. You should be
comfortable, yet nicely dressed for court (i.e., no hats, shorts, etc.) Avoid chewing gum. Also, the temperature in the Courthouse and in the U.S. Attorney’s offices tends to vary, so it is advisable to bring a sweater or jacket in case you get cold.

Q. Is Food Available?
All District Court Judges and the Federal Grand Jury take an hour lunch break, usually between noon and 1:00pm. You will be allowed a lunch hour at that time. There are several restaurants and snack shops located around the Courthouse and U.S. Attorney’s Offices which are relatively inexpensive and within walking distance.

Q. What About My Employer?
Many witnesses question how to approach their employer about their absence from work during their testimony. If you are experiencing difficulties in this, we will contact your employer and outline your responsibility as a subpoenaed federal witness. In addition, we will provide you with a letter to give your employer at the completion of your testimony, if necessary. Employers may NOT retaliate against you because of your absence due to testifying. If this happens, please call the U.S. Attorney’s Office Victim Witness Staff immediately.

Q. What if I am Threatened or Harassed by the Defendant or Others?
Threatening or intimidating a witness is a separate federal crime. However, it happens much less than you may think. In emergency situations, call the police immediately. In other instances, contact the Assistant U.S. Attorney assigned to the case or the Victim-Witness Staff Person. Unlike trials, grand jury proceedings are secret, therefore, no one will know you are testifying in grand jury unless you tell them.

Q. What if I Have Questions, or Need Assistance?
The Victim Witness Staff will be glad to help you in any way possible. Please contact Buffalo Victim Witness at 1-800-320-0682 and Rochester Victim Witness at 800-799-6033. The Victim-Witness Staff may be in the courtroom during trials, but they are NOT allowed in the grand jury room.

Tips For Testifying

  1. Jurors and other witnesses may be present in the same public areas as you. For that reason, you should not discuss the case with anyone. In addition, jurors may have the opportunity to observe how you act outside of the courtroom. If you see a juror, you are not allowed to speak to the juror, even to say hello.
  2. When you are called to testify, you will first be sworn in. You will be asked to raise your right hand and place your left hand on the Bible. When you take the oath, pay attention to the clerk, and say “I do” clearly.
  3. When a witness gives testimony, he/she is first asked some questions by the lawyer calling him or her to the stand; in your case, this is an Assistant U.S. Attorney. This is called “direct examination.” Then, the witness is questioned by the opposing lawyer (the defense counsel) in “cross examination.” (Sometimes the process is repeated two or three times to help clear up any confusion.) The basic purpose of direct examination is for you to tell the judge and jury what you know about the case. The basic purpose of cross-examination is to explore the accuracy of your testimony. Don’t get mad if you feel you are being doubted in cross examination. DO NOT LOSE YOUR TEMPER. An angry or impolite witness will probably not be believed. Always be polite and courteous. In Grand Jury, there is NO cross-examination because the defense is not present.
  4. Objection is a legal term that means one of the attorneys feels you are being asked an improper question. When you hear a lawyer say “objection”, simply stop speaking and wait for the judge to rule on the objection. If the judge decides the question is proper, he/she will overrule the objection. If the judge decides the question is not proper, he/she will sustain the objection. You may not answer the question if it has been sustained. You will be told by the judge or the attorney whether to answer the question if you get confused. In Grand Jury, there are NOT any objections because the defense is not present.
  5. Before you testify, try to picture the scene, the objects there, the distances, and exactly what happened so that you can recall the facts more accurately when you are asked. If the question is about distances or time, and if your answer is only an estimate, be sure to say it is only an estimate. Beware of suggestions by attorneys as to distances or times when you do not recall the actual time or distance. Do not agree with their estimate unless you independently arrive at the same estimate.
  6. Speak in your own words. Don’t try to memorize what you are going to say. Doing so will make your testimony sound rehearsed and unconvincing. Instead, be yourself, and prior to trial go over in your own mind those matters about which you will be questioned.
  7. Most important of all, you are sworn to TELL THE TRUTH. Tell it. Every true fact should be readily admitted. Do not stop to figure out whether your answer will help or hurt either side. You are expected to be impartial.
  8. The judge and jury are interested in facts that you have observed or personally know about. Do not give your opinion unless asked. Give positive, definite answers when at all possible. Avoid saying, “I think,” or “I believe”, if you can be positive. If you do not know, say so. Do not make up an answer. Be positive about things you can remember. If you can not remember details, simply say you don’t remember.
  9. You should only answer the question asked and not volunteer information.
  10. The court reporter must be able to hear all your answers, so do not nod your head for a “yes’ or ‘no’ answer. Speak loudly and clearly. Also, you will sound best if you do not use words like “yah”, “nope”, and “uh-huh”.
  11. Explain your answer if necessary. Give answers in your own words and if the question can not be answered with a yes or no answer, say so and explain.
  12. Do not exaggerate. Don’t make overly broad statements that you may have to correct. Be particularly careful in responding to a question that begins, “Wouldn’t you agree that...?” The explanation should be in your own words. Do not allow an attorney to put words in your mouth.
  13. Listen carefully to the whole question you are asked. If you do not understand the question or did not hear it, ask to have it rephrased or repeated.
  14. If your answer was not correctly stated, correct it immediately. If your answer was not clear, clarify it immediately. It is better to correct a mistake yourself than to have the attorney discover an error in your testimony. If you realize you have answered incorrectly, say “May I correct something I said earlier?”
  15. Sometimes witnesses give inconsistent testimony–something they said before doesn’t agree with something they said later. If this happens to you, don’t get flustered. Just explain honestly why you were mistaken. The jury, like the rest of us, understands that people make honest mistakes.
  16. Sometimes an attorney may ask if you have talked to anybody about the case. It is perfectly proper for you to have talked to people, including the Assistant U.S. Attorney and the case agent before you testified, and you should, of course, respond truthfully to this question.
  17. After you have completed testifying, you should not tell other witnesses what was said during your testimony. Thus, do not ask other witnesses about their testimony and do not volunteer information about your own. Once you have been formally excused as a witness, you are free to go.

Travel Arrangements

Please see the Witness Information page for information regarding travel arrangements and reimbursements.

Sentencings

Location: All Buffalo case sentencings are conducted at the U.S. District Courthouse at 68 Court Street. There are 3 Buffalo criminal court judges: Hon. William M. Skretny (located on the 5th Floor); Hon. Richard J. Arcara (located on the 6th Floor); and Hon. John T. Elfvin (located on the 7th floor).

All Rochester case sentencings are conducted at the U.S. District Courthouse at 100 State Street. There are 3 Rochester criminal court judges: Hon. David G. Larimer; Hon. Michael A. Telesca (both located on the 2nd Floor) and Hon. Charles J. Siracusa (located on the 1st floor).

Participants: The judge, court reporter, courtroom deputy, defendant, defense attorney, prosecutor and the U.S. Probation Officer are all present. Spectators are allowed. Since sentencings are open to the public, there may be members of the press in the courtroom as well. The Assistant U.S. Attorney or Victim-Witness Staff Person will inform you if they expect the media to be present.

Time: With the exception of Judge Elfvin, the District Court judges do not have specific days or times for sentencings. Judge Elfvin conducts his sentencings on Fridays at 1:00pm. Please keep in mind, that due to many last minute motions and other unexpected events, sentencing dates may change at the last minute. Therefore, it is imperative that you contact the Victim-Witness Coordinator at 716-843-5700 x828 for Buffalo cases and the Victim Witness Paralegal at 585-263-6760 x2222 for Rochester cases, the day before sentencing to confirm the date/time if you plan to attend.

About Sentences: The judge will outline the charges against the defendant and confirm with the defendant that he/she has entered a plea of guilty to the charges. The judge will reiterate with the defendant the terms and conditions of the accepted plea agreement and the expected range of sentencing. The judge then confirms with the defense and the prosecution that they are ready to proceed with sentencing. Each side is given an opportunity to address the court. (Usually, victims providing victim impact statements will be given an opportunity to address the court before either the prosecution or defense makes any statements.) At this time, the defense attorney will usually give reasons why the defendant should be sentenced at the low end of the sentencing guidelines. This will usually entail a list of the defendant’s good character points and perhaps, letters that were written on his/her behalf by members of the defendant’s family, neighbors, friends, clergy, etc. The defendant is then given an opportunity to address the court and make any statements on his/her own behalf. The prosecution is given an opportunity to make any recommendations or respond to any statements made by the defense attorney or defendant. In addition, throughout the proceeding, the U.S. Probation Officer who prepared the pre-sentence report for the court, may make statements to the court or advise the court on particular points. Sometimes, the judge will ask the U.S. Probation Officer to clarify some point raised by either the defense or the prosecution. Also, throughout the proceeding, there may be motions made by either side that the court will address. Finally, the judge imposes sentence, which includes the actual sentence (imposed in months), a period of supervised release (imposed in years), special conditions of supervised release (for example, making monthly restitution payments), special conditions while incarcerated (for example, attending drug/alcohol counseling), and the amount, if any, of restitution owed. The defendant may be ordered into custody right away, or if already in custody, continued custody, or if out on bail may be allowed to surrender himself/herself into custody on a specific date set by the judge (usually within a week or so).

Q. How Long Does the Sentencing Proceeding Take?
Expect to be in court about an hour. It is hard to say exactly because of several unknown factors, i.e., the length of the defense attorney’s statement; the length of the defendant’s statement, if he/she gives a statement; how many, if any, victim impact statements are given; and any motions that are made during the course of the proceedings. In addition, there may be cases scheduled before your case.

Q. What is a Pre-Sentence Report?
A pre-sentence report is comprised of, among other things, the details of the offense for which the defendant was charged, the date and details of the defendant’s plea of guilty or conviction, the sentencing guidelines for the offense, the defendant’s criminal history, and the impact of the crime on the victims, including victim impact statements, which is prepared by a U.S. Probation Officer for the Judge prior to sentencing. The pre-sentence report helps the Judge determine the proper sentence to impose.

Q. What are the Sentencing Guidelines?
The sentencing guidelines were enacted by Congress to ensure that federal defendants charged with the same crime would receive the same sentence. The sentencing guidelines operate as a chart. Each offense is assigned a level. Offense levels run on the vertical side of the chart. Each defendant is assigned a criminal history category based on his/her prior record, which comprises the horizontal side of the chart. The chart sets a range of months to be imposed as a sentence for each intersection of offense level and criminal history category. Defendants can be sentenced anywhere within that sentencing range.

Q. Why Does the Defense Attorney Make the Defendant Sound Like a “Good Guy”?
Part of the defense attorney’s job is to make their client look as good as possible in front of the judge. Try not to take anything the defense attorney says personally. When the defendant makes his/her statement to the judge, this may sound like “lies” to witnesses and victims, but the judge will act as an impartial observer in order to impose a proper sentence. Again, try not to take anything the defendant or the judge says personally.

Q. Why Didn’t the Prosecutor Make Any Statement?
Sometimes, the prosecution may not make any statement because the terms of the plea agreement stipulate that the prosecution will not take any position with regards to sentencing.

Victim Impact Statements

This is a victim’s written or verbal statement which is submitted to the Judge to review before sentencing the defendant. It personalizes to the Judge the emotional, physical, and financial impact you and others have suffered as a direct result of this crime. Since some victims are uncomfortable with completing a formal statement for review, the Judge will also consider a personal letter. Written Victim Impact Statements may be seen by the defendant and the defense attorney.

Q. What is the Purpose of the Victim Impact Statement?
It gives you an opportunity to express in your own words what you, your family, and others close to you have experienced as a result of this crime. Many victims also find it helps them provide some closure to the ordeal the crime has caused. The victim impact statement is helpful to the judge when he or she decides what sentence the defendant should receive. Although the Judge will decide the defendant’s sentence based upon the pre-sentence report and the sentencing guidelines, the Judge will consider your opinion before making a decision.

Q. Will I be Able to Make a Statement at Sentencing?
Victims MAY have the right to make a statement at sentencing. The Victim Witness Staff will advise you whether or not you have this right.

Q. How Do I Make a Victim Impact Statement in Court?
You must first advise the Victim Witness Staff Person that you wish to make a statement in court. The Victim Witness Staff Person will advise the court that you wish to make a statement and will direct you to the exact courtroom. When you arrive at the courthouse, go directly to the appropriate courtroom. The Victim Witness Staff Person will be waiting for you by the courtroom doors where she will take you inside the courtroom and show you where you will give your victim impact statement. Once the proceedings begin, the Judge will ask if there are any victims who wish to make a statement. You will be called to the podium, asked to state your name, and you then may proceed with your statement. If it makes you more comfortable, you may prepare a written statement and read it out loud. You may make a long or a short statement , but remember to speak clearly and loudly. The Victim Witness Staff Person will remain in the courtroom with you throughout the proceeding and will answer any questions you have at the conclusion of sentencing.

Q. Will I be Notified of the Sentence if I Do Not Attend?
Yes. You will receive a letter from the U.S. Attorney’s Office advising you of the sentence
imposed and the amount of restitution owed to you, if any. If restitution is imposed, you will be given a restitution assignment form to complete and asked to indicate whether you wish to receive the restitution owed to you. You will also be given information regarding the Bureau of Prisons Victim Notification program, which enables victims to receive notification of an inmate’s escape, release, furlough, death, etc.

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