APPENDIX D
SEGREGATING DUTIES IN A SMALL TRUSTEE OPERATION
| FUNCTION PERFORMED | PERSON TO PERFORM FUNCTION |
| Estate Receipts | |
| Opens mail/endorses and logs in checks |
Assistant (stronger control if performed by trustee) |
| Reviews checks |
Trustee (M) |
| Prepares bank deposits |
Assistant |
| Makes bank deposits |
Assistant (stronger controls if performed by trustee) |
| Reconciles log to bank statements |
Trustee (M) - sampling permitted |
| Estate Disbursements |
|
| Maintains custody of blank check stock (includes maintaining a control log if using computerized checks) |
Trustee (S) or assistant |
| Prepares checks |
Assistant |
| Signs checks |
Trustee (M) |
Accounting Records |
|
| Opens bank statements and reviews cancelled checks |
Trustee (M) |
| Reconciles bank statements and compares to Form 2 |
Assistant |
| Reviews bank reconciliations and compares to Form 2 |
Trustee (M) |
| Prepares Forms 1, 2, and 3 |
Assistant |
| Reviews Forms 1, 2, and 3 and signs 180-day report |
Trustee (M) |
S = Suggested
M = Mandatory
Courtesy of Region 18