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Program Administration
Information Technology Support Services (ITSS-4) is a competitive multiple award, Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract designed to provide specific IT services to DOJ components at the task order level. The ITSS-4 Program consists of nineteen (19) large, medium, and small business contractors that are eligible to compete for each task order award. The contracts provide favorable procurement and task administration conditions to DOJ bureaus and OBDs for tasks that would otherwise be procured through a more lengthy open competition process or through external contracting vehicles.
ITSS-4 Features
A $1.1 billion program ceiling and period of performance through September 30, 2017 with a base period and six option years
Task Order types include fixed-price, labor-hour, and time-and-materials terms
Schedule of fixed unit price Labor Hour rates and ODC line items
Wide range of labor categories and distributions within each category for Basic, Senior, Principal, and SME levels
Use of performance incentives, as required
No limitation on dollar value of a task order
Comprehensive range of IT services
Available for use by any DOJ component
Task Orders awarded for a Base Period and one or more Option Periods
Ancillary support permitted when it is integral and necessary to the IT effort
Task orders can be issued normally within two months with streamlined ordering procedures based on FAR 16.505(b)
Complimentary scope-compatibility reviews
No protests on Tasks Orders under $10 million
Copy of ITSS-4 Contract (PDF), 3/25/011 - All sections of the ITSS-4 contract through March 2011 version
Labor Categories (PDF), 3/25/011 - Labor categories are available at Basic, Senior, Principal and SME levels for most categories.
List of Labor Categories
| 1. Program Manager 2. Task Manager 3. Business Process Reengineering Specialist 4. Program Management Specialist 5. Enterprise Architect 6. Configuration/Data Management Analyst 7. Information Systems Security Specialist 8. Computer Security Systems Specialist 9. Data Security Specialist 10. Information Systems Security Engineer 11. Cyber Security Specialist 12. Systems Security Architect 13. Systems Engineer 14. Systems Programmer 15. Systems Analyst 16. Software Engineer 17. Programmer Analyst 18. Programmer 19. Management Analyst 20. Integration & Test Engineer 21. Communications Specialist 22. Telecommunications Engineer | 23. Network Engineer 24. Network Administrator 25. Quality Assurance Analyst 26. Software Tester 27. IV&V Test Engineer 28. Systems Administrator 29. Database Administrator 30. Web Designer 31. Web Software Developer 32. Web Content Administrator 33. Data Warehousing/Mining Specialist 34. Technical Support Specialist 35. Help Desk Manager 36. Help Desk Specialist 37. Training Specialist 38. Computer Operator 39. Administrative Specialist 40. Technical Writer 41. Graphics Specialist 42. Data Entry Specialist 43. Expert Consultants - Various Disciplines and Skills |
All contractor holders must be provided a fair opportunity to be considered for all task orders in accordance with FAR 16.505(b) unless an exception applies.
Every conceivable IT service can be procured under the ITSS-4 program in a timely, efficient, and cost-effective manner:
Across the entire Systems Development Life Cycle (SDLC);
For various types of information and management systems;
Using a variety of database management systems and software languages; and
Involving many computer hardware environments and operating systems.
Procurement of hardware and software, as related to a specific project, is allowed under the ITSS-4 program.
The contracts are available for use, on a non-mandatory basis, by all DOJ components to satisfy their IT requirements, as long as they are within the scope of the ITSS-4 support services.
There is no limitation on the dollar value of a task order issued under ITSS-4.
List of IT Services
| 1. Systems Development Life Cycle (SDLC) Support 2. Service Development 3. Service Operations 4. Service Management 5. IT Planning 6. Program Management Support 7. Requirements Analysis 8. Joint Requirements Planning (JRP) 9. Joint Applications Development (JAD) 10. Rapid Applications Development (RAD) 11. Feasibility Study 12. Cost-Benefit Analysis 13. Business Process Re-engineering 14. Systems and Information Engineering 15. Systems and Database Design 16. Systems Procedures and Standards 17. Systems Development and Testing 18. Systems Installation and Acceptance 19. Systems Programming 20. Systems Integration 21. COTS Integration 22. Interoperability Verification and Testing 23. Systems Conversion | 24. Systems Enhancements, Support and Maintenance 25. Systems Documentation 26. Systems Configuration Management 27. User Training 28. Database Administration 29. Web Development 30. Information and Cyber Security 31. Technical Refreshment 32. Technology Infusion 33. Workflow Processing 34. Contingency Planning - (Continuity of Operations) 35. End User Support 36. Independent Verification and Validation (IV&V) 37. Data Warehousing / Data Mining 38. Field Site Operational Support - (Short and Long-Term) 39. Records/Document Management and Information Distribution 40. Data Conversion 41. Data Entry 42. Other IT-Related Services |
Task Order Pre-award Procedures:
1. Program Office prepares SOW and GCE
2. All prime contractors provided fair opportunity to compete
3. JMD arranges pre-proposal conference
4. Contractors prepare technical (written or oral) and cost proposals
5. Program Office conducts technical evaluation
6. Best value determination
7. CO reviews/approves award recommendation
8. Task award
The document attached below contains pre-award guidelines pertaining to the ITSS-4 Program. The information contained in the document is subject to change and will be updated, as necessary.
Task Order Awards
All task orders issued are subject to the terms and conditions of the contract.
All contractors are provided a fair opportunity to be considered for each task order award.
Task orders can be issued normally within six to eight weeks with an approved SOW.
Task orders issued under these contracts are awarded consistent with FAR 16.505(b):
Primarily, ITSS task orders are awarded through competition.
A task order may be awarded without competition in the following four exceptions pursuant to FAR 16.505(b)(2):Urgency;
Only one contractor can provide services;
Logical follow-on work; or
Satisfy contractor's minimum guarantee.
Customers may elect to use oral proposals in lieu of or in addition to requesting written proposals when making a task order award.
Task orders are awarded, when possible, based on initial technical and cost proposal submissions.
All costs associated with the preparation, presentation and/or discussions of the contractors' task order proposals are the responsibility of the ITSS contractors, at no additional cost to the customer agency.
Task Order types include fixed-price, labor-hour, and time-and-materials terms
ITSS-4 Pre-Award Guidelines (PDF), 4/16/2014 - Detailed description of the events leading up to and including task award under the ITSS-4 Program.
Tasks awarded under ITSS-4 may at times require modifications to reallocate funds, increase the task order value, or modify the period of performance. The document attached below contains post-award guidelines for task modifications and option exercises. The information contained in the document is subject to change and will be updated, as necessary.
ITSS-4 Post-Award Guidelines (PDF) - 4/16/2014
Contract Administration
Contracting Officer (CO): DOJ's ITSS-4 Contracting Officer has the overall responsibility for the administration of these contracts. Only he/she can amend, modify or deviate from contract terms, conditions, and requirements.
Contracting Officer's Technical Representative (COTR): The ITSS-4 COTR acts as a liaison between customer organizations, contractors, and the Contracting Officer, and coordinates the technical aspects of the ITSS-4 contracts.
Government Task Managers (GTMs): Government Task Managers serve as a focal point on all task order activities. They prepare statements of work, provide technical guidance to contractors, and review contractors' performance (technical, timeliness, and cost control) on all task orders.
Administrative Fee. An administrative fee is applied incrementally to the total value of each task order, and is calculated as follows:
3.5% up to $1M
2.0% for greater than $1M and up to $10M
0.5% for greater than $10M
The fee covers the Department's costs of administering the ITSS-4 program. It covers the cost of the Contracts Management Service's administrative services to customer agencies, including overall consultation and technical guidance in the development of SOWs, coordination of the source selection process, preparation of reimbursement agreements and other financial documents, and the issuance of task orders. The fee also covers the cost of coordinating contract and/or task order amendments, resolving contractual issues concerning contractor performance, maintaining a database containing information such as task order status, contractors' past performance ratings, payments of contractor invoices, and collection of reimbursements from customer accounts.
Financial Administration. The COTR is designated the responsibility for:
Establishing Reimbursement Agreements, Form DOJ-216, between DOJ's Contracts Management Service and customer organizations.
Preparing Order/Mod requests for review and action by the CO.
Reviewing monthly invoices submitted by contractors, and certifying them for payment after receiving certification from Government Task Managers that the expenditures reported by contractors in their monthly progress reports are accurate.
Contracts Management Service (CMS) pays contractor invoices out of its Working Capital Funds, and then requests monthly reimbursements for these costs from customer organizations.