Orientation for Student Employees

Civil Division Student Orientation

Welcome to the Civil Division, U.S. Department of Justice.Below you will find a list of forms that we need you to complete in order to bring you on board. Please complete the appropriate forms and bring them with you to orientation on your first day.

We understand that you may have questions on the forms. Please email or call the Personnel Management Branch at (202) 307-0261 with any questions. We will be better able to assist you if you send your questions to us prior to the orientation session.

Form	Who Should Complete	Instructions
SF-256, Self Identification of Handicap	All employees
SF-181, Ethnicity and Race Identification	All employees
I-9, Employment Eligibility Verification	All employees	Bring two forms of identification to orientation. One must be a picture ID. Section two will be completed by Personnel during orientation.
Certification Statement for Selective Service Registration	Males born after December 31, 1959
SF-144, Statement of Prior Federal Service	All employees	All employees should summarize prior government service, even if you check “yes” to question 4. If you do not have any prior service, write N/A in blocks 5 though 7.
DOJ-543, Employee Locator Information	All employees	Do not fill out “Office Address.”
SF-1152, Designation of Beneficiary: Unpaid Compensation of Deceased Civilian Employee	All employees
Notice to New Employees: Withholding for Social Security (FICA) Taxes	Only employees transferring from another federal agency	Leave “Organizational Code” blank. Please provide a copy of your final earnings statement.
Transit Subsidy Application	All employees who wish to participate	Application will only be accepted after you attend orientation. Submission of application prior to orientation is not permitted.
Employee Contact Information Sheet	All employees	Fax this to the switchboard after you report to your office on your first day and learn the requested information.
Direct Deposit Form	All employees	Prior to orientation, go to your bank and get the representative's signature. After you get the signature, do not have your financial institution mail this to us as instructed on the form; rather, bring it to orientation.
AD-349, Employee Address for Payroll	All employees	Complete Section I and items 13 & 14. Do not complete Section II.
W-4, Federal Tax Form	All employees
State Tax Forms: DC (D-4), Maryland (MW-507), or Virginia (VA-4)	All employees
D-4A, Certificate of Non-Residence in the District of Columbia	Employees who do not reside in the District of Columbia
Temporary Employment Statement	All student temporary employees