4: Structuring your Team

4: Structuring your Team

Chapter 4: Summary

 

MDTs require ongoing care and maintenance. As part of the maintenance process, there are a number of activities that require periodic review such as your vision and mission statement, your strategic plan, and various policies. Outdated and irrelevant documents are not useful. Therefore, build these review activities into your overall maintenance plan for the MDT.

Mission and Vision Statements

At some point, your MDT may want to develop and adopt a mission and vision statement. Each statement should be brief, one sentence if possible. These statements can either reflect the decisions made so far or can serve to focus the discussions if these statements are adopted prior to discussions about the issues outlined in the Toolkit item titled: Issues for Initial MDT Discussions.

 

Vision Statement. The MDT’s vision is a statement of your view of the future. There are numerous resources on the internet for developing your mission and vision statement. An effective vision statement will tell the world what change you wish to create for the future of your community. For example:

Our vision is a community where ________________.

 

Mission statement. The MDT may want to create a mission statement that defines its purpose and reflects initial decisions. The mission statement provides the team with guidance and motivation and therefore should be a goal(s) that is moderately difficult to achieve. A mission statement should identify and include:

  1. The population or the issue in the community that the partnership is targeting or addressing and

     

  2. The reason the MDT exists (in some cases, this may serve as the building block of your branding and marketing).

Examples of mission statements include:

To improve the lives of mistreated elders through clinical care, education, and research.

Coalition of Organizations Protecting Elders (COPE) is a community-based team of organizations in Lucas County, Ohio committed to addressing abuse, neglect, and exploitation of elders through enhanced collaboration and coordination of community resources.

The mission of the Clackamas County Vulnerable Adult Multi-Disciplinary Team (MDT) is to develop a professional team committed to protecting elders and adults with disabilities, herein collectively referred to as “vulnerable adults.”

 

Linking Vision and Mission Statements

Some MDTs link their mission and vision statements in one paragraph, for example:

Our vision is a community where ________________. To bring that vision into reality, we ______________________________ for ________________ in the ___________ region / area / township / etc.

These statements are critically important to the actions of the MDT so take the time to develop these statements. Your vision and mission statements focus and guide your program so refer to them often when making decisions about your program and ensure that your decisions are in line with these statements. You will want to review your mission and vision statements periodically, even if you decide to retain the current version.

 

Strategic Planning

 

At some point in the future, within one year of developing the MDT, many MDTs step back and look at the bigger picture by engaging in a strategic planning process designed to guide the MDT in the coming years (typically, 3 to 5 years into the future) toward achievable goals.

The MDT members will want to think about and eventually decide on how all the team members are going to work together to achieve the stated goal(s). This formalized plan will provide guidance to the MDT, increase accountability, and engender trust. The plan will help create clarity about how the team should operate and how to achieve goals. Consider using existing templates to assist in the development of your strategic plan, and explore tools such as Logic Models, and SMART Goals. Information about and examples of these planning tools are easily located online. Once created, refer frequently to the strategic plan and build in period review sessions to ensure its relevance.

 

Developing Policies

 

Eventually, your MDT may want to develop policies (distinct from protocols), but not all communities do so (see examples in the Toolkit item titled: Sample Protocols and Policies). A policy is a plan or course of action intended to influence and determine decisions, actions, and all activities that take place within the boundaries set by them. Policies to discuss include:

  • Bylaws (outlines how the organization is to be governed)
  • Data management
  • Confidentiality (see the Toolkit item titled: Sample Protocols and Policies, for an example)
  • Delivery of services
  • Membership
  • Follow-up
  • Code of ethics (for more details, see the Toolkit item titled: List of Professional’s Code of Ethics)
  • Employee/personnel
  • Document retention and destruction
  • Recruitment and selection of new members
  • Financial
  • Media

 

Plan for Ongoing Maintenance

 

As with any relationship, the MDT needs ongoing attention. Maintenance and growth of the MDT requires time, effort, and nurturing. Invite MDT members to provide feedback and suggestions regarding procedures and operations of the MDT, preferably at regularly scheduled times such as bi-annually. Managing an MDT requires ongoing commitment and resources, including:

  • Time
  • Money
  • Staff (turnover)
  • Ongoing joint training and team building
  • Conflict management
  • Regular review of policies and procedures