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"Rider" Letter to Be Used by Agencies for Guide & Overview

As announced through FOIA Post six weeks ago, the Office of Information and Privacy is planning to publish the 2004 edition of the Department of Justice's Freedom of Information Act Guide & Privacy Act Overview this coming May. See FOIA Post, "New FOIA Guide & Privacy Act Overview to Be Published in May" (posted 1/23/04). The 2004 edition of the Guide & Overview is scheduled to be published by the Office of Information and Privacy through the U.S. Government Printing Office (GPO) in May.

The Guide & Overview publication will feature the "Justice Department Guide to the Freedom of Information Act," as well as an overview discussion of the provisions of the Privacy Act of 1974 that is prepared in coordination with the Office of Management and Budget. It also will contain the texts of those two access statutes.

If your agency would like to have multiple copies of this revised reference volume, you may obtain them at the original printing cost by "riding" the Department of Justice's GPO requisition order. To do so, you should determine how many copies you will want at the "rider" price (expected to be approximately $2.25) for each copy of the Guide & Overview and make arrangements with your printing officer to place your agency's order by no later than April 30, 2004.

The GPO requisition number for the Guide & Overview is 4-06028. When submitting a requisition for copies, you should use Standard Form One (SF-1); Department of Justice components should use Form DJ-2. Offices outside the Washington, D.C. area should contact their printing or publication officers in Washington for their proper billing codes.

As it has done in the past, the Office of Information and Privacy will send one courtesy copy of the Guide & Overview to each principal FOIA contact at each agency. Additional copies must either be ordered in advance at the special "rider" price or else purchased at the full price at a GPO bookstore thereafter. For its last edition in May 2002, the bookstore price for the Guide & Overview was $60.75 greater than the "rider" price; it is expected that the "rider" price savings will be comparable for this edition.

In light of the Guide & Overview's biennial publication cycle, it is essential that each federal agency place an advance order for the full number of books that it will require over the course of the next two years. The Office of Information and Privacy encourages all agency FOIA personnel to make sure that their agencies place orders for the full number of this comprehensive reference volume that they will need, and to do so in a timely fashion.

Please also note that this instruction letter is being disseminated to all agencies exclusively through FOIA Post. It no longer will be mailed as in years past. OIP's publications editor, Pamela Maida, is available to answer any question on this subject at (202) 514-5105.  (posted 3/4/04)

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