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Executive Office for United States Attorneys Major Information Systems

Administrative Files

The Administrative Files System of the United States Attorneys Offices (USAOs) and the Executive Office for United States Attorneys (EOUSA) allows the Administrative Officers and administrative staff members to maintain and access information pertaining to present and past personnel, applicants, expert witnesses, witnesses in court proceedings, prisoners, defendants, debtors, vendors, citizens making inquiries and members of local and state bar associations.

Citizen Complaint Files

The Citizen Complaint Files are comprised of four broad categories: (1) Individuals who have been charged with Federal and/or D.C. Code violations; (2) Individuals who are currently under investigation for such violations; (3) individuals about whom a complaint has been made, an investigation conducted, but no prosecution initiated; and (4) complainants.

Civil Case Files

The civil case files system was established and is maintained pursuant to 5 U.S.C. § 301, 28 U.S.C. § 547 and 44 U.S.C. § 3101. This records system permits authorized USAO and EOUSA personnel to adequately compile, track, and pursue and resolve civil cases or matters. This system of records is a core element in the mission of the USAOs in representing the legal interests of the United States government.

Consumer Complaints Files

The consumer complaints file system was established and is maintained pursuant to 5 U.S.C. § 301, 28 U.S.C. § 547 and 23 D.C..Code 101(c). The records in this system pertain to allegations of consumer fraud made by citizens. The records can be broadly classified in four categories: (1) Individuals who have been charged with Federal and D.C. Code violations; (2) Individuals currently under investigation for such violations; (3) Individuals upon whom investigations were conducted but no prosecution initiated; and (4) complainants.

Citizen Correspondence Files

This system of records tracks all correspondence inquiries alphabetically by correspondent name made to directly to EOUSA or referred to EOUSA.

Criminal Case Files

The criminal case files system was established and is maintained pursuant to 5 U.S.C. §301, 28 U.S.C. §547 and 44 U.S.C. §3101. This records system permits authorized USAO and EOUSA personnel to adequately compile, track, pursue and resolve criminal cases or matters. This system of records is a core element in the mission of the USAOs in representing the legal interests of the United States government.

U.S. Attorney, District of Columbia, Superior Court Operations, Criminal Files,

This system of records -- including but not limited to the following subsystems: (a) Criminal File Folder (USA-S1); (b) Criminal File Folder (USA-33); (c) Criminal Docket Card (USA-T7); and (d) Index. and its component subsystems -- permits the USAO for the District of Columbia to maintain, compile and track criminal case files and case materials from the pre-trial stage through the final appellate stage.

Debt Collection Enforcement System

This system was established and is maintained to provide litigation/administrative support to the USAOs by (1) serving as an automated database for debt collection litigation; (2) performing such administrative functions as reconciling Department and client agency records, maintaining account data and managing the contract private counsel portfolios, etc.; and (3) creating an automated inventory of debt cases received from client Federal agencies and assigned to contract private counsel and to USAs in the districts.

Freedom of Information Act/Privacy Act Files

The Freedom of Information Act/Privacy Act case files system was established and is maintained pursuant to 5 U.S.C. § 301, 44 U.S.C. § 3101 and the provisions of the Freedom of Information Act (FOIA) and the Privacy Act (PA). This records system permits EOUSA to compile, maintain and track Freedom of Information Act and/or Privacy Act requests made directly to EOUSA or referred to EOUSA by one of the 93 USAOs or other agency or department.

Kline - District of Columbia and Maryland - Stock and Land Fraud Interrelationship Filing System

The Kline - District of Columbia and Maryland - Stock and Land Fraud Interrelationship Filing System was established and is maintained pursuant to 5 U.S.C. § 301, 28 U.S.C. § 547 and 23 D.C. Code 101(c). The records maintained in this system fall into three broad categories: (1) Individuals who have been charged with Federal and D.C. Code violations; (2) Individuals who are currently under investigation for such violations; and (3) Individuals upon whom investigations were conducted, but no prosecution initiated.

Major Crimes Division Investigative Files

The USAO for the District of Columbia maintains investigative and intelligence files which can be placed in one of the four following categories: (1) Individuals who have been charged with Federal and D.C. code violations; (2) Individuals currently under investigation for such violations; (3) Individuals upon whom investigations were conducted but no prosecution was initiated; and (4) other informants.

United States Attorneys Payroll Projection System

The U.S. Attorneys Payroll Projection System (USAPAY) maintains data related to actual and/or projected payroll and personnel transactions for all U.S. Attorneys Offices.

Learning Management System

The Learning Management System allows employees of the Office of Legal Education to track participant attendance at courses (including formal videotape showings) conducted by the Office of Legal Education. Information contained in the system includes the student's name, title, district, address, phone numbers, course name, course dates, and course location. Instructor's names, addresses, courses taught and dates, rating of each course, travel and per diem costs and other costs are also included.

Pre-Trial Diversion Program Files

This system of records permits the USAOs to compile, maintain and track information pertaining to defendants prior to trial.

Case Management Databases

This system of electronic records serves as a database with on-line capabilities which permits the USAOs and EOUSA to compile, maintain and track information relating to defendants, crimes, criminal charges, court events, and witnesses.

Security Clearance Forms for Grand Jury Reports

This system of records permits the USAOs and EOUSA to compile, maintain and track information relating to the security clearance status of the individual grand jury reporters employed by the reporting firm under contract with the Justice Department.