Orientation for Attorneys and Support Staff
Civil Division Attorney and Support Staff Orientation
Welcome to the Civil Division, U.S. Department of Justice. Below you will find a list of forms that we need you to complete in order to bring you on board. Please complete the appropriate forms and bring them with you to orientation on your first day. Scroll down the page to locate the benefits forms, which do not have to be submitted on the first day. You have additional time to make benefits elections, as indicated below.
We understand that you may have questions on your benefits or the forms. Please email or call the Personnel Management Branch at (202) 307-0261 with any questions. We will be better able to assist you if you send your questions to us prior to the orientation session.
Form |
Who Should Complete |
Instructions |
All employees |
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All employees |
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All employees |
Bring two forms of identification to orientation. One must be a picture ID. Section two will be completed by Personnel during orientation. |
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Certification Statement for Selective Service Registration | Males born after December 31, 1959 | |
All employees |
All employees should summarize prior government service, even if you check “yes” to question 4. If you do not have any prior service, write N/A in blocks 5 though 7. If you had prior active duty military service, please provide copies of your DD 214, Military Discharge Certificate. |
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All employees |
Do not fill out “Office Address.” |
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Notice to New Employees: Withholding for Social Security (FICA) Taxes |
Only employees transferring from another federal agency |
Leave “Organizational Code” blank. Please provide a copy of your final earnings statement. |
All employees who wish to participate |
Application will only be accepted after you attend orientation. Submission of application prior to orientation is not permitted. |
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All employees |
Fax this to the switchboard on your first day after you report to your office and learn the requested information. |
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All employees |
Prior to orientation, go to your bank and get the representative's signature. After you get the signature, do not have your financial institution mail this to us as instructed on the form; rather, bring it to orientation. |
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All employees |
Complete Section I and items 13 & 14. Do not complete Section II. |
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All employees |
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State Tax Forms: |
All employees |
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D-4A, Certificate of Non-Residence in the District of Columbia |
Employees who do not reside in the District of Columbia |
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Only Attorneys |
Attorneys must complete this form within 30 days of entry on duty and turn into your Staff Assistant or Supervisor. (Do not turn this form in during orientation.) | |
Only Attorneys |
Benefits Forms
As a new employee there are some decisions that you will need to make, most within 31 or 60 days from your appointment date. You do not need to bring your benefits forms to orientation if you have not decided on your elections yet. If you are transferring from another federal agency, your benefits will continue and you cannot re-enroll. For comprehensive information on benefits, visit the Office of Personnel Management’s website at http://www.opm.gov/healthcare-insurance/Guide-Me/Federal-Employees/
Benefit |
Form |
Who Should Complete |
You should complete the form even if you do not elect optional insurance. |
All employees new to the federal government and employees returning to the federal government with a break in service of 180 days or greater |
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You should complete the form whether you elect to enroll or not. |
Only employees new to the federal government |
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TSP-1-C, TSP Catch Up Contribution Election For employees over 50 to make “catch-up” contributions |
Only employees new to the federal government |
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(Pre-tax benefit program for health care and dependent care) |
Enroll online at www.fsafeds.com or by calling 1-877-372-3337 TTY: 1-800-952-0450 |
Employees new to the federal government Employees transferring from another federal agency: Your previous election will be reinstated as long as you join the Civil Division within 60 days of your separation and before the end of the same benefit year. |
Apply online at www.ltcfeds.com or by calling 1-800-582-3337 TTY: 1-800-843-3557 |
Employees new to the federal government |
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Federal Employees Dental and Vision Insurance Program (FEDVIP) (Provides supplemental policies secondary to FEHB coverage) |
Apply online at http://www.BENEFEDS.com or by calling 1-877-888-FEDS (1-877-888-3337) TTY: 1-877-889-5680 |
Only employees new to the federal government
Employees transferring from another federal agency: You can continue coverage by notifying BENEFEDS. |
Designations of Beneficiary for: Unpaid Compensation Life Insurance (FEGLI) Retirement Contributions |
SF-1152, Designation of Beneficiary: Unpaid Compensation of Deceased Civilian Employee SF-2823, FEGLI Designation of Beneficiary SF-3102, FERS Designation of Beneficiary OR |
All employees who wish to designate a beneficiary or update a prior designation |
Other Benefits Information:
FERS Booklet (Federal Employees Retirement System)
A General Overview of Leave Memorandum
Please review the following documents:
Standards of Ethical Conduct for Employees of the Executive Branch
Privacy and Safeguarding of Personally Identifiable Information Memorandum
Self Reporting of Arrests and Allegations of Misconduct.
What Justice Libraries Have to Offer
Off-Duty Conduct and Ethics Handbook
If you are an attorney, you should review the following documents:
Delegated Procurement Authority for Litigation-Related Expenses Memorandum
Attorneys should email listings@martindale.com for a complimentary entry in Martindale-Hubbell. Include your name, work address, date of birth (you may ask them not to publish this), year admitted to the bar, area of practice, and school attended.