September is the final month of Fiscal Year 2015 and agency FOIA professionals are hard at work processing FOIA requests and administrative appeals in order to close out the year strongly. All the work done by agencies to administer the FOIA each year is captured in their Annual FOIA Reports and Chief FOIA Officer Reports. In addition, during the course of the year four key FOIA statistics are reported every three months in agency Quarterly FOIA Reports. These reports all serve an important role in documenting the efforts of agencies to respond to the ever-increasing numbers of FOIA requests received each year. They also provide valuable information about the many ways agencies are working to find greater efficiencies, increase proactive disclosures and utilize technology to improve FOIA administration.
In order to satisfy their reporting obligations this year, agencies should mark the following deadlines in their calendars:
Fiscal Year 2015 Annual FOIA Report
December 4, 2015 – Agencies are required to submit their Fiscal Year 2015 Annual FOIA Reports to OIP for review.
For guidance on the requirements for completing the Annual FOIA Report, please see the Department’s Annual FOIA Report Handbook.
Fiscal Year 2016 Quarterly FOIA Reports
January 29, 2016 – Quarter 1 data is required to be posted.
April 29, 2016 – Quarter 2 data is required to be posted.
July 29, 2016 – Quarter 3 data is required to be posted.
October 28, 2016 – Quarter 4 data is required to be posted.
For guidance on the requirements for completing the FY 2016 Quarterly Reports, please see OIP’s guidance on quarterly reporting.
2016 Chief FOIA Officer Reports
January 15, 2016 – The twenty-nine high-volume agencies noted in the 2016 Chief FOIA Officer Report Guidelines are required to submit their 2016 Chief FOIA Officer Reports to OIP for review.
February 5, 2016 – All other agencies are required to submit their 2016 Chief FOIA Officer Reports to OIP for review
March 14, 2016 – Agencies are required to post their 2016 Chief FOIA Officer Reports online.
For guidance on the requirements for completing the 2016 Chief FOIA Officer Report, see OIP's 2016 Chief FOIA Officer Report Guidelines.
To help assist and prepare agencies for these reporting obligations, OIP will be hosting a refresher training on the Fiscal Year 2015 Annual FOIA Report and 2016 Chief FOIA Officer Report. The details for this training are:
Refresher Training for FY 2015 Annual FOIA Reports and 2016 Chief FOIA Officer Reports
Department of Justice Conference Center
1st and N Street NE, Washington, DC
October 13, 2015, 1:00 – 4:00pm
Training is open to agency Chief FOIA Officers, Principal FOIA Contacts, and any other agency personnel who prepare Annual FOIA Reports and/or Chief FOIA Officer Reports (including appropriate IT staff)
If you are interested in attending this refresher training seminar, please email your name to OIP’s Acting Training Coordinator at DOJ.OIP.FOIA@usdoj.gov with the subject line “Annual Report and Chief FOIA Officer Report Refresher Training.” Please note that registration is required to attend and that you will need a picture ID to enter the building. If you have any questions regarding this event, please contact OIP’s Acting Training Coordinator at (202) 514-3642.
If you have any questions regarding any of the deadlines noted above, or the requirements for completing any of the reports, please contact OIP’s FOIA Compliance Team at (202) 514-3642.
You can also find all of these reporting deadlines on the Reports page of OIP’s website.