Justice Management Division

JMD Organizational Chart

History

The Justice Management Division was originally established as the Office of Management and Finance in 1973, under Attorney General Elliot Richardson. The Office was created to strengthen the capability of the Department of Justice (DOJ or Department) in the areas of management and finance. In 1979, building on the success of the office, a reorganization under Attorney General Benjamin Civiletti eliminated the Office of Management and Finance and created the Justice Management Division (JMD) to include a broader portfolio of management support and guidance for the Department and its senior leaders.

Mission

The current mission of JMD is to strengthen the Department’s capacity to achieve its goals and objectives, maximize return on program investments, and establish and implement policies and procedures pertaining to the organization, management, and administrative functions of the agency. As the administrative arm of the Department, JMD is led by the Assistant Attorney General for Administration. The Assistant Attorney General for Administration oversees Department-wide budget, financial management, strategic planning and performance, audit, internal controls, information and data management, records management, cybersecurity, telecommunications, human resources, equal employment opportunity, physical and personnel security, ethics, acquisition lifecycle management, operational procurement, policy management, and facilities. As the Department’s Chief Financial Officer, the Assistant Attorney General for Administration is the key executive liaison with the appropriations subcommittees.

Major Functions

The major functions of JMD are:

Office of the Controller

• The Deputy Assistant Attorney General/Controller serves as the Department’s Deputy Chief Financial Officer and is designated by the Assistant Attorney General for Administration as the Performance Improvement Officer, and Evaluation Officer. The Controller oversees the Budget Staff, Finance Staff, Asset Forfeiture Management Staff, Debt Collection Management Staff, Strategic Planning and Performance Staff, and the Appropriations Liaison Office.
• Oversee the Department’s more than $45 billion annual budget and financial activities, including grants programs, in direct support of the senior leadership offices and 41 Components. Responsible for all stages of the Planning, Programming, Budgeting, and Execution process from internal development to submission to the U.S. Office of Management and Budget (OMB) and Congress. Generate materials on policy and subject-focused questions to prepare the Attorney General for Congressional Appropriation hearings. Administer other critical functions such as multi-year spend plans, requests for supplemental funding, and transfers and reprogramming of funds.
• Manage Department-wide financial management, audit, and reporting systems, including preparation of financial statements.
• Develop and issue policies, procedures, and processes that reflect statutory and regulatory requirements, providing guidance on budget execution and financial accounting, planning, analysis, auditing, and reporting standards.
• Provide oversight of all the Department full and part-time employees payroll.
• Work across the Department as the liaison with the OMB and government-wide performance community on strategic planning, performance management under the Government Performance and Results Act Modernization Act, Enterprise Risk Management, evidence-building activities under the Foundations for Evidence-Based Policymaking Act, and the Program Management Improvement Accountability Act.
• Manage the Department’s debt collection process, from the receipt or initiation of debts owed to the United States, through the collection and disbursement of payments; reports on Three Percent Fund revenue, allocation, and accounting. Oversee and manage the Private Counsel Program.
• Administer the Department’s Asset Forfeiture Program, the Assets Forfeiture Fund (AFF), and the Seized Asset Deposit Fund (SADF), including interpreting the AFF statute and operating the Consolidated Asset Tracking System that supports the AFF and SADF.
• Serve as the Department’s primary interface with the Congressional Appropriations Committees for all appropriation-related hearings, briefings, and programmatic and budget matters.
• Coordinate and oversee the Department’s organizational structure, or renaming of existing offices, programs, projects, or activities notifying OMB. Prepare and submit Section 505 notifications to the House and Senate Appropriations Committees at least 15 days prior to implementation and using any appropriated funds.

Office of the Chief Information Officer

• Chair the Department Investment Review Council, oversee, monitor, and evaluate the performance of information technology (IT) programs, and oversee all IT investments across the Department in compliance with the Federal Information Technology Acquisition Reform Act, which includes managing the review and approval of IT investments, providing guidance to DOJ components regarding annual and multiyear IT budget requests and IT capital planning, and complying with agency OMB IT reporting requirements.
• Lead and drive the secure, efficient, accessible, and effective implementation and use of information resources and IT through the establishment and enforcement of robust Department-wide IT and cybersecurity policies, procedures, processes, and standards.
• Collaborate with the Office of Management and Budget, the Department of Homeland Security, and other external entities such as the Federal Chief Information Officer (CIO) Council, Federal Chief Information Security Officer (CISO) Council, and Federal Acquisition Security Council, to improve Federal Government and Department IT and cybersecurity practices related to the design, acquisition, development, modernization, sustainment, use, sharing, and performance of information resources, and to achieve objectives delineated in statutes, including the Federal Information Security Modernization Act (FISMA).
• Chair both the DOJ Chief Information Officer Council and the DOJ Data Governance Board—the Department-wide information resource, IT, and cybersecurity governance bodies. Participate in various committees, working groups, and communities of interest (cybersecurity, enterprise services, governance, data architecture, geospatial, artificial intelligence) to support achievement of legislatively defined IT and data management objectives, to lead the planning, management, and delivery of the Department’s IT and data strategies, and to coordinate and facilitate the implementation of Department-wide priorities, policies, processes, and standards.
• Oversee the Department-wide Cybersecurity Program delivering information security policy, cybersecurity operations, and audit support driving an enterprise architecture conducive to adherence with IT and information security risk management and internal control activities. Includes cyber supply chain risk management - to continually maintain and strengthen the Department’s cybersecurity posture against increasingly frequent and sophisticated cyberattacks.
• Operate the 24/7/365 Justice Security Operations Center responsible for comprehensive event logging, incident response, and mitigation of cyber threats and vulnerabilities necessary to maintain the confidentiality, integrity, and availability of DOJ data and information systems.
• Deliver and maintain critical DOJ enterprise infrastructure and end-user capabilities to include, email and collaboration services, telecommunications, classified and unclassified networks, internal and public websites, digital services, data management, and spectrum management, enabling over 165,000 Department users to carry out the day-to-day operational work that supports the Department’s national security and law enforcement mission.
• Evaluate and implement corrective actions and systematic processes to address internal review and external audit findings and advance the Department’s compliance with Federal legislation, OMB guidance, and Presidential Executive Orders.

Office of Policy, Management, and Procurement

• Internal Controls
  • Direct the Department’s internal control program, including the OMB Circular A-123 and perform the annual assessment required by the Federal Managers Financial Integrity Act of 1982; provide guidance and support on the implementation of audits and program reviews conducted by the DOJ Office of the Inspector General and the Government Accountability Office.
• General Counsel
  • Provide legal advice to the Assistant Attorney General for Administration and each JMD staff, as well as represent the Offices, Boards, and Divisions (OBDs), and agency senior officials, on a range of administrative matters including contract protests and claims, equal employment complaints, tax reporting, appropriations, grants, delegations of authority, human resources (HR) policy creation and maintenance, use of the Attorney General’s Representation Fund, and procedures for departing officials to request access to or removal of copies of official documents.
  • Manage and oversee the Department’s administrative remedies related to procurement fraud investigations by suspending or debarring contractors who are not “presently responsible” due to criminal conduct or poor performance.
• Facilities and Property Management
  • Plan, direct, and monitor Department-wide policy guidance on all aspects of real and personal property, assignment and utilization of space, energy management, employee health and safety, worker’s compensation, key logistics and warehouse services, fleet management, parking management, and publications services.
  • Oversee the facility operations and maintenance of the Robert F. Kennedy (RFK) Main Justice building including the ornate architecture and unique collection of artworks housed in this historic 90-year-old building.
  • Manage over 6,000 owned and leased facilities for all headquarter components as well as field offices and facilities for the Bureau of Alcohol, Tobacco, Firearms and Explosives, Drug Enforcement Administration, Federal Bureau of Investigation, Federal Bureau of Prisons, U.S. Marshals Service, and U.S. Attorney’s Offices in more than 50 countries worldwide with a footprint of 124 million square feet. Provide oversight for roughly 48,000 vehicles in support of the Department’s mission.
• Ethics Program Management
  • The Assistant Attorney General for Administration is the Department’s Designated Agency Ethics Official (DAEO).
  • Manage and oversee the Departmental ethics program developing policies and coordinating implementation to comply with the requirements set forth in 5 CFR 2638.104(c). Provide ethics briefings, advice, and annual training to and through the components Deputy Designated Agency Ethics Officials. Provide ethics education and briefings for senior leaders consistent with the regulatory requirements.
  • Oversee the financial disclosure program including the review of all Senate-confirmed political appointee (PAS) financial disclosure reports. Identify and resolve conflicts of interest and the appearance of conflicts of interest through recusals, directed divestitures, waivers, authorizations, reassignments, and other appropriate means.
  • Take disciplinary, corrective, or other action to resolve violations of the ethics regulations by Department employees, and make appropriate referrals to the Inspector General or to the Criminal Division.
• Acquisitions and Procurement Management
  • The Deputy Assistant Attorney General for Policy, Management, and Procurement serves as the Department’s Senior Procurement Executive with operational support by the Office of Acquisition Management and the Office of General Counsel.
  • Provide operational procurement support to the Department's OBDs processing actions totaling more than $1 billion a year. Includes all senior management offices, litigating components (such as the Antitrust Division, Civil Division, Civil Rights Division, Criminal Division, Environment and Natural Resources Division, Tax Division, and U.S. Attorneys), the U.S. Trustee Program, and JMD Staffs.
  • Develop Department-wide acquisition policies and technical guidance for procurement officials. Oversee the purchase card program ensuring simplified and streamlined purchasing methods for buying supplies and other services, such as micro-purchases and commercial training. Manage the Department’s Expert Witness Program, which is funded by the Fees and Expenses of Witnesses appropriation. Solicit proposals, negotiate, award, administer, modify, or terminate contracts for OBD goods and services.
• Records and Information Management
  • The Deputy Assistant Attorney General for Policy, Management, and Procurement also serves as the Department’s Senior Agency Official for Records Management (SAORM) with support from the Office of Records Management Policy (ORMP).
  • Direct the Department’s records and information management (RIM) policies, including the directives management process. Perform records operations for the Offices of the Attorney General, Deputy Attorney General, the Associate Attorney General, and the Assistant Attorney General for Administration.
  • Oversee JMD’s Freedom of Information Act (FOIA) and electronic discovery (eDiscovery) activities. Properly process and responds to all FOIA and eDiscovery requests.
  • Provide advice and coordinate Department capabilities to fulfill and enhance electronic litigation for all phases of civil and criminal litigation, encompassing the entire lifecycle of electronic evidence.
• Small Business Collaboration
  • Work collaboratively across the Department to promote maximum utilization of small businesses, including small disadvantaged businesses, woman owned small businesses, service disabled veteran owned small businesses, and Historically Underutilized Business Zones (HUBZone) certified businesses.

Human Capital Management and Administration

• The Deputy Assistant Attorney General for Human Resources and Administration serves as the Department’s Chief Human Capital Officer (CHCO).
• Plan, direct, and coordinate Department-wide human capital management and HR policies and procedures for awards, benefits, position classification, leave, employee and labor relations, strategic workforce planning, pay and compensation, staffing and recruitment, detailees, Intergovernmental Personnel Act assignments, performance management, HR information systems, and work-life programs for a workforce of approximately 116,000 employees.
• Oversee all executive resources activities for the Department’s more than 800 Senior Executive Service (SES), Senior Level (SL), and politically appointed employees to include recruitment, examination, and selection processes, policies, tools, and performance management. Facilitate the appointment and onboarding of new appointees coordinating with the White House Presidential Personnel Office.
• Equal Employment Opportunity 
  • The Department’s Director of the Equal Employment Opportunity (EEO) Staff reports to the Deputy Assistant Attorney General for Human Resources and Administration.
  • Oversee the development and implementation of EEO policies and programs to prevent employment discrimination and monitor and report on agency compliance with Federal EEO related statutes and regulations.
  • Responsible for developing policy, methods, and procedures for implementing a model EEO program throughout the Department. Provide advice, technical assistance, and support to management officials and bureau EEO personnel. Additionally, maintain the integrity of EEO programs by monitoring and evaluating the effectiveness of all DOJ component EEO programs, and compliance with established Departmental EEO policy and procedures.
  • Administer the DOJ Disability Employment (Reasonable Accommodation), Affirmative Employment, Diversity and Inclusion Dialogue Program, and Special Emphasis Programs.
• Security and Emergency Planning Staff
  • The Department Security Officer reports to the Deputy Assistant Attorney General for Human Resources and Administration.
  • Manage the 24/7/365 Justice Command Center, the Department’s primary information gathering and crisis management facility. Its chief mission is to coordinate the Department's functional activities which require immediate attention by the Attorney General, Deputy Attorney General, or the Department’s senior staff and to provide the information, communications, and facilities for making and transmitting accurate and timely decisions under all conditions. The Justice Command Center also supports classified national security programs including an alternate crisis management facility designed to enable the Department's leadership to conduct essential functions in emergencies.​​​​​​​ Maintain the Department’s Emergency Notification System.
  • Lead and administer Department-wide programs and policies pertaining to physical security, emergency preparedness and continuity, personnel security, litigation security, and information assurance, including Controlled Unclassified Information, National Security Information, and Sensitive Compartmented Information.
  • Review draft legislation and policy from across the Federal government for potential impact to the Department’s security mission.
• Library
  • The Director, Library Staff reports to the Deputy Assistant Attorney General for Human Resources and Administration.
  • Provide general and legal reference and information services, including advanced legal research and investigative assistance to DOJ senior leadership offices, litigating divisions, U.S. Attorneys’ Offices, and other DOJ law enforcement components.
  • Offer general and legal research support to the senior leadership offices, including the Office of the Solicitor General, and DOJ attorneys in all litigating divisions and appellate sections, and 93 U.S. Attorneys Offices in support of Departmental litigation and research needs.
  • Provide extensive research and analysis to support the Department’s litigation and trial preparation work conducting unique research services for DOJ attorneys such as asset searching and Federal expert witness background research.
  • Manage library cataloging services and other shared Department research resources systems for DOJ-wide access. Provide document digitization services of DOJ unique collections for research and Department desktop online access.
• Learning and Workforce Development
  • The Department’s Chief Learning Officer reports to the Deputy Assistant Attorney General for Human Resources and Administration.
  • Establish the strategic direction for Department-wide learning, workforce development, and employee engagement policies and initiatives, including the Federal Employee Viewpoint Survey.
  • Oversee the Department’s Learning and Development Council and leadership development programs, including Online leadership and technical training, Professional Coaching Program, Mentorship Program, and DOJ Leadership Excellence and Achievement Program (LEAP).
  • Manage learnDOJ, the Department’s learning management system, where more than 58,000 courses are cataloged, and employees can for learning, complete online training, and request approval to attend training from outside sources.

Sexual Misconduct Response

• Oversee responses to all allegations of sexual misconduct to ensure consistency, fairness, and accountability across the Department while minimizing further trauma to or retaliation against complainants and witnesses.
• Establish Department-wide sexual misconduct response and reporting policies and procedures coordinating the development of component programs identifying program priorities, training and resources, including victim services.
• Work collaboratively across the Department through the Sexual Harassment Steering Committee, conducting routine coordination and decision-making meetings.

Attorney Recruitment and Management

• The Office of Attorney Recruitment and Management (OARM) administer and oversee the Deputy Attorney General’s and Associate Attorney General’s delegated authority for final action on the employment and general administration of attorneys and law students in grades 15 and below, as well as other career attorney positions such as Assistant United States Attorneys (AUSAs), and Assistant United States Trustees (AUSTs).
• OARM determine the fitness (suitability) of career attorneys, including AUSAs and AUSTs, and provide recommendations regarding the suitability of Immigration Judges and career Senior Executive Service (SES) attorneys.  Additionally, OARM is the deciding official for serious disciplinary actions (removals, demotions, and suspensions of 15 days or more) of attorneys outside of the United States Attorneys’ Offices in grades 15 and below (unless the discipline arises out of professional misconduct).
• Programs administered by OARM include: the Attorney General’s Honors Program; the Summer Law Intern Program; the Law Student Volunteer Program; the Attorney Mentor Program; the Attorney Student Loan Repayment Program; and the Attorney Ambassador Program.
• OARM adjudicate FBI whistleblower cases under 5 U.S.C. §2303 and the Department’s regulations at 28 C.F.R. Part 27.