The mission of the Administrative Division is to provide consistent and effective administrative services and support to employees and programs of the United States Attorney's Office for the Eastern District of Oklahoma.
The Administrative Division is responsible for planning and executing a comprehensive range of administrative services which support office operations. These services encompass the areas of human resource management, financial management, systems and information management, facilities management and support services. In these areas, the support provided by the Administrative Division is critical to the effective and efficient operations of our office. The division is managed by the Administrative Officer, who is the principal advisor to the United States Attorney and the district in general regarding administrative issues. In this role as principal advisor, the Administrative Officer provides guidance on the management and use of the district's financial, manpower and physical resources and administrative policies, procedures and practices. In addition to the Administrative Officer, the Administrative Division consists of the Deputy Administrative Officer, Computer Systems Manager, Information Receptionist / Administrative Clerk and a part-time student clerk.
The Administrative Officer is responsible for overseeing all the functional areas of the division and also for meeting the human resource needs of the office by facilitating the recruiting and hiring of a productive work force reflective of the nation's diversity. Administering and implementing fair and effective policies in all personnel management programs including hiring, job classification, advancement opportunities, salary and benefit administration, employee relations and training are the division's goals in this functional area. The Administrative Officer strives to provide accurate, timely and helpful assistance to employees, managers, job applicants and the general public in this area.
The Administrative Officer is responsible for the formulation, execution and monitoring of the office budgets. The Deputy Administrative Officer is responsible for the prompt payment of vendor invoices and travel reimbursements, as well as the documentation that supports all expenditures of office funds. Together they ensure that proper management controls are in place over the expenditure of all funds and provide management with periodic reports on the allocation of resources and status of funds.
Systems and Information Management
The Computer Systems Manager is responsible for computer support functions. Communications and case management support are provided through a networked computer system consisting of the LIONS case management tracking system and the TALON system which supports the Financial Litigation Unit. Functional areas include word processing, electronic mail and file transfer, access to on-line legal services such as WestLaw and LEXIS/NEXIS, the Internet and other outside databases, video tele-conferencing capabilities and satellite training opportunities.
The Deputy Administrative Officer is the Contracting Officer for the procurement of furniture and equipment as well as all service contracts.
The Information Receptionist / Administrative Clerk functions as an administrative technician with responsibility for logistical operations such as telephone communications and mail services, and assists in the areas of ordering supplies and property management.