The mission of the Administrative Division is to provide consistent and effective administrative services and support to the employees and programs of the United States Attorney's Office for the District of New Jersey.
The Administrative Division is responsible for planning and executing a comprehensive range of administrative services that support the mission of the United States Attorney's Office. The Division is managed by the Administrative Officer, who is the principal advisor to the United States Attorney and the District on administrative matters. The Administrative Officer provides guidance on the management and use of the District's financial, manpower, and physical resources, and on administrative policies, procedures, and practices. Administrative programs include: personnel management and human resources; financial management; space management; systems and information management; automated litigation support; case management and docketing; telecommunication services; procurement; mail; records; and document reproduction services.
The Fiscal Unit is responsible for the formulation, execution, and monitoring of the District's financial resources. Responsibilities include the prompt payment, via electronic funds transfer, of vendor invoices and employee travel reimbursement. The Fiscal Unit also manages and executes the Transit Subsidy Program for district employees. The Fiscal Unit consists of a Budget Officer, two Budget Analysts, an Accounting Technician, and a student clerk.
The Human Resources Unit staff provides recruitment, staffing, position classification, employee relations, personnel recordkeeping, and personnel processing services. The Unit is also responsible for pay administration and processing time and attendance records. The Unit is composed of a Human Resources Officer, two Human Resources Specialists, and one Human Resources Assistant.
The Information Technology Unit of the Administration Division is responsible for all automated systems. It is divided into four areas: office automation, case management, litigation support, and telecommunications. The office automation staff maintains the office network and provides support to the end users. The case management staff is responsible for the docketing and reporting of all cases in the district. The litigation support staff is responsible for producing courtroom presentations and assisting the professional staff with trial preparation. Finally, the telecommunications staff is responsible for the telephone system, video teleconferences, and connectivity maintenance.
The Support Services Unit is responsible for all logistical operations, including mail and courier services, physical security, records and files management, document reproduction, procurement of supplies, furniture, office equipment, expert witness contracts, property management, and audio-visual courtroom setups. They also develop and maintain service contracts for office equipment, coordinate space and facility needs, and provide other support that affects the everyday functioning of the office. The Support Services Unit consists of the Support Services Supervisor and several specialists, assistants, technicians, and student clerks.