The mission of the Administrative Division is to provide consistent and effective administrative services and support to the employees and programs of the United States Attorney's Office for the District of Oregon. The Administrative Division is a non-litigating division whose responsibility is to support the work of the office.
The Administrative Division is responsible for planning and executing a comprehensive range of administrative services that support the mission of the United States Attorney's Office. The Division is managed by the Administrative Officer, who is the principal advisor to the United States Attorney and the District on administrative matters. The Administrative Officer provides guidance on the management and use of the District's financial, manpower, and physical resources, and on administrative policies, procedures, and practices. Administrative programs include: financial management; contracting and procurement; human resources management; systems and information management; telecommunication services; records; case management and docketing; automated litigation support; space management; mail; document reproduction services; security; and emergency preparedness.
The Finance/Budget Unit is responsible for the formulation, execution, and monitoring of the District's financial resources. Responsibilities include the obligation and prompt payment of vendor invoices, filing fees, and employee travel reimbursements. Within the Finance/Budget Unit, the Contracting Office is responsible for the procurement of supplies, furniture, office equipment, and expert witness contracts. The Contracting Officer also develops and maintains service contracts for office equipment. This Unit also manages and executes the Transit Subsidy Program for district employees.
The Human Resources Unit provides management and employee advisory services, recruitment and staffing, position classification, employee development, employee relations, benefits administration, personnel record keeping, and personnel and payroll action processing services. The Unit is also responsible for pay administration through the processing of all time and attendance records.
The Information Technology Unit is responsible for all automated systems and telecommunications. The office automation staff maintains the office network and provides support to end users, arranges video teleconferences, manages the office internet and intranet sites and provides connectivity maintenance. The Unit is also responsible for records and file management and processing Freedom of Information Act (FOIA) requests.
The Litigation Support Unit produces courtroom exhibits and presentations. They are also responsible for discovery production and database preparation. Training is provided to both attorneys and support staff on a variety of litigation software (e.g. Sanctions, PowerPoint, etc.). The graphic art work produced by this unit enables AUSAs to provide outstanding visual aids to assist them in prosecuting and/or defending their cases in the district court.
The Support Services Unit is responsible for all logistical operations, including mail and courier services, physical security, document reproduction, and property management. They also coordinate space and facility needs, and provide other support that affects the everyday functioning of the office.
The Security/Emergency Management Unit is responsible for planning, directing and administering a comprehensive district-wide security program. They also develop, implement, and evaluate plans policies, procedures and methods for safeguarding personnel, property, information, operations, material, and automated information and telecommunications systems under normal and emergency conditions.
The Administrative Division employs a cadre of Student Clerks that assist with a variety of administrative tasks such as covering the front desk when the full-time receptionist is unavailable, basic copy projects, escorting non-cleared visitors, stocking supply rooms, and data entry.