The mission of the Administrative Division is to provide consistent and effective administrative services and support to all the employees and programs of the United States Attorney's Office for the Southern District of Florida.
The Administrative Division is responsible for planning and executing a comprehensive range of administrative services that support the mission of the United States Attorney's Office. The Division is managed by the Administrative Officer, who is the principal advisor to the United States Attorney on administrative matters, policies, and procedures. The Administrative Officer provides information and guidance on the management and use of the District's financial, human, and physical resources. Administrative programs include: human resources; financial management; acquisitions; physical and personnel security; space and property management; information technology; litigation technology; case management and docketing; telecommunications; and support services.
The Fiscal Section is responsible for the formulation, execution and monitoring of the District's financial resources with adherence to financial laws, statutes, regulations and audit requirements. The section supports the Litigation Sections with authorization and resource funding needed for effective prosecution. Section responsibilities include vendor payments, employee travel and reimbursements, and advisory services on issues related to budget, payroll and staffing allocations.
The Human Resources Section facilitates recruitment, staffing, position classification, employee relations, performance management, awards programs, personnel recordkeeping, benefits, personnel processing services, and management support. The Section is also responsible for pay administration and the processing of time and attendance records.
The Information Technology Section is responsible for all automated systems. The four primary program areas are: office automation; electronic records management; case management; and telecommunications. The office automation staff maintain the office network, provide support to the end users, manage the eVoIP telephone system, and assist with video conferencing and connectivity maintenance. They are also responsible for electronic records management. The case management staff are responsible for the docketing and reporting of all cases in the District.
Litigation Technology (“LT”) Section assists litigation teams in developing a plan that will facilitate organizing, searching and presenting case evidence by utilizing the litigation technology software available to the U.S. Attorney’s Office. The section offers assistance at the discovery/pre-trial, trial and post-trial stages of a case. Members of the LT Section process Electronic Data Discovery (EDD), set-up searchable document review platforms and electronic trial presentations, create graphic demonstratives, convert or edit audio/video media, and train staff on how to use the various litigation technology software on a daily basis.
Administrative Support Services
The Administrative Support Services Section is made up of three units: Acquisition, Support Services and Facilities. The Section is responsible for all acquisitions related to legal services; the procurement of supplies, furniture, and office equipment; logistical operations, including communication services, conference setups, internal physical moves, mail and courier services; record and file management; and government vehicles and property management. They also develop and maintain service contracts for office equipment, coordinate space and facility needs of the District's offices, satellite offices and unstaffed trial preparation space, and provide additional support that impacts the everyday operation of the U.S. Attorney’s Office.
The Security Section is responsible for the safety and security of all employees. The staff manages security functions covering physical security, personnel security, information security, and emergency management. They manage the District’s Special Security Officers, HSPD-12 PIV System, and access systems. Additionally, they maintain compliance with DOJ required personnel background re-investigations, and manage the security of classified information. They also are responsible for the District’s Emergency Plans and programs, such as CPR and defibrillator training, OSHA compliance, and safety and security awareness.