Grantees

 

After You Receive a Grant | Award Conditions | Resources | Conference Planning

Managing Your OVW Grant 

This page provides general information to recipients of OVW grants and cooperative agreements. Specific questions about a grant should be directed to your grant program specialist or to OVW's Grants Financial Management Division at OVW.GMFD@usdoj.gov. Staffing can be found on the grant program contact page. You can also contact OVW at OVW.Info@usdoj.gov, 202.307.6026. 
 

After You Receive a Grant

Congratulations on receiving a grant from the Office on Violence Against Women.  We want you to be successful with your grant and help you comply with federal regulations. This section outlines the steps and reports required to remain in compliance, plus many other important things, such as how to get paid, records retention and allowable costs.

In addition to being governed by federal grant regulations, OVW grantees are required as a condition of all awards to comply with the financial and administrative requirements contained in the Department of Justice (DOJ) financial guide.  The current version of the guide was issued in December 2017 and is available online  DOJ Financial Guide. (Previous versions of the guide include the 2015 DOJ Financial Guide as well as the following the OVW guides: the 2014 Financial Guide, the 2013 Financial Guide and the 2012 Financial Guide.) 

Please contact OVW’s Grants Financial Management Division (888-514-8556, OVW.GFMD@usdoj.gov) if you have any questions regarding which version of the guide is applicable to your award.

Quarterly financial reports must be submitted no later than 30 days after the end of the quarter. The Financial Status Report - SF245 lists the actual expenditures for the prior reporting period as well as the cumulative expenditures for the award.

Uniform Guidance on Administrative Requirements. To strengthen federal grant management, OMB issued Uniform Guidance on Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. This guidance is effective for awards issued after December 26, 2014. All grantees who received awards after 2015 should be familiar with the guidance.

Uniform Guidance Webinars. OVW hosted a webinar-based training to explain the new guidance. The training covered background, effective dates, notable changes, cost principles, and audit requirements. Each of the two-parts of the training is approximately one hour.

For questions regarding the Uniform Guidance, contact OVW’s Grants Financial Management Division: 888-514-8556, OVW.GFMD@usdoj.gov.

Trainings on Grant Management. Grant management webinars on a range of topics are available on are available at TA2TA.org. See also OVW trainings for grantees.

    Award Conditions

    This section contains information on award conditions organized by fiscal year. To identify the information that applies to your award, you must know the award’s fiscal year. If you are unsure which fiscal year and conditions apply to your award, contact your grant manager. 

    Fiscal Year 2018

    The general award terms and conditions provided below are applicable to all OVW grants and cooperative agreements. Each OVW grant program also has “program specific” award conditions that are included with each award made under the relevant grant program. The conditions are designed to ensure that recipients comply with the program’s statutory scope and programmatic requirements. Additionally, project specific terms and conditions may be added to an award to address issues specific to that individual award.

    Additional award details are provided in the following documents:

    Fiscal Year 2017

    The general award terms and conditions provided below are applicable to all OVW grants and cooperative agreements. Each OVW grant program also has “program specific” award conditions that are included with each award made under the relevant grant program. The conditions are designed to ensure that recipients comply with the program’s statutory scope and programmatic requirements. Additionally, project specific terms and conditions may be added to an award to address issues specific to that individual award.

    Additional award details are provided in the following documents:

    Fiscal Year 2016

    The general award terms and conditions provided below are applicable to all OVW grants and cooperative agreements. Each OVW grant program also has “program specific” award conditions that are included with each award made under the relevant grant program. The conditions are designed to ensure that recipients comply with the program’s statutory scope and programmatic requirements.  Additionally, project specific terms and conditions may be added to an award to address issues specific to that individual award.

    Additional details are provided in the following documents:

    Fiscal Year 2015

    The general award terms and conditions provided below are applicable to all OVW grants and cooperative agreements. Each OVW grant program also has “program specific” award conditions that are included with each award made under the relevant grant program. The conditions are designed to ensure that recipients comply with the program’s statutory scope and programmatic requirements.  Additionally, project specific terms and conditions may be added to an award to address issues specific to that individual award.

    Additional details are provided in the following documents: 

    Resources

    Guiding Principles

    STOP & SASP Formula Grants

    Solicitation Companion Guides

    Frequently Asked Questions

    Prison Rape Elimination Act 

    Other 

    Conference Planning

    OVW has established guidelines and policies to help recipients of OVW grants and cooperative agreements in planning meetings and conferences. The documents listed below are designed to help minimize costs of conferences funded by OVW and to provide tips for expediting the approval process for conferences funded under OVW cooperative agreements. 

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    Updated April 13, 2022

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