Grantees

Managing Your OVW Grant 
This page provides general information to recipients of OVW grants and cooperative agreements. Specific questions about a grant should be directed to your grant program specialist or to OVW's Grants Financial Management Division at OVW.GMFD@usdoj.gov. You can also contact OVW at OVW.Info@usdoj.gov, 202.307.6026. 
 

After You Receive a Grant | Conference Planning Resources | Frequently Asked Questions | Whistleblower Protections

After You Receive a Grant

Congratulations on receiving a grant from the Office on Violence Against Women.  We want you to be successful with your grant and help you comply with federal regulations. This section outlines the steps and reports required to remain in compliance, plus many other important things (such) as how to get paid, records retention and allowable costs.

In addition to being governed by federal grant regulations, OVW grantees are required as a condition of all awards to comply with the financial and administrative requirements contained in our financial guide.  The 2015 DOJ Financial Guide is the current version and applies to all OVW awards made in Fiscal Year 2015 or later.  Previous versions of the OVW guide include the 2014 Financial Guide, the 2013 Financial Guide and the 2012 Financial Guide.   The previous versions of the guide apply to awards made in fiscal year 2014 or earlier and are still available for your reference.   Please contact OVW’s Grants Financial Management Division if you have any questions regarding which version of the guide is applicable to your award.

Quarterly financial reports are required to be submitted no later than 30 days after the end of the quarter. The Financial Status Report - SF245 lists the actual expenditures for the prior reporting period as well as the cumulative expenditures for the award.

Special Conditions. As of October 1, 2015, the general award terms and conditions provided here are applicable to all OVW grants and cooperative agreements and can be found at the following links: Standard Special Conditions-Grants and Standard Special Conditions-Cooperative Agreements. Each OVW grant program also has "program specific" award conditions that will be included on each award made under the relevant grant program to ensure recipient compliance with the programs statutory scope and programmatic requirements.

As of October 1, 2014, the general award terms and conditions provided here are applicable to all OVWgrants and cooperative agreements and can be found at the following links: Standard Special Conditions-Grants and Standard Special Conditions-Cooperative Agreements. Each OVW grant program also has “program specific” award conditions that will be included on each award made under the relevant grant program to ensure recipient compliance with the program’s statutory scope and programmatic requirements.  Additionally, project specific terms and conditions may be added to an award to address issues specific to that individual award. 

Uniform Guidance on Administrative Requirements. To strengthen federal grant management, OMB issued Uniform Guidance on Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. This guidance is effective for awards issued after December 26, 2014. All grantees who received awards after 2015 should be familiar with the guidance.

Webinars on the Uniform Guidance. OVW hosted a webinar-based training to explain the new guidance. The training covered background, effective dates, notable changes, cost principles, and audit requirements. Each of the two-parts of the training is approximately one hour.
Part 1-New Uniform Guidance: The Impact on Your Nonprofit Agency’s Financial Management Practices

Part 2-New Uniform Guidance: The Impact on Your Nonprofit Agency’s Financial Management Practices

For questions regarding the Uniform Guidance, contact OVW’s Grants Financial Management Division: 888-514-8556, OVW.GFMD@usdoj.gov.

Grant Management Trainings. Four grants management webinars provide an overview of grants financial management, grant fraud investigations, federal civil rights obligations, and using the grants management system (GMS) to manage your OVW award. These and other training webinars are available at TA2TA.org.

Conference Planning

OVW has established guidelines and policies to help recipients of OVW grants and cooperative agreements in planning meetings and conferences. The documents listed below are designed to help minimize costs of conferences funded by OVW and to provide tips for expediting the approval process for conferences funded under OVW cooperative agreements. 

OVW Conference Costs Guidelines

OVW Instructions for DOJ-Sponsored Conference Request and Report Form (PDF)

DOJ-Sponsored Conference Request and Report Form (Excel)

What's Delaying Your Conference Request and Other Frequently Asked Questions (PDF)

Resources

Fact Sheet on STOP Violence Against Women Formula Funds and Prison Rape Elimination Act Reduction/Reallocation (PDF)

Match Requirement for STOP Formula Grants (PDF)

FY 2017 Solicitation Companion Guide: OVW Grant Programs and Post-Award Information (PDF)

FY 2014 Solicitation Companion Guide: OVW Grant Programs and Pertinent Post-Award Information (PDF)

A Guide to Understanding the Requirements of CTAS Purpose Area #5 (PDF)

OVW Training Guiding Principles for Grantees and Subgrantees (PDF)

Award Condition: System for Award Management (SAM) and Universal Identifier Requirements (PDF)

Award Condition: Central Contractor Registration and Universal Identifier Requirements (PDF)

Award Condition: Reporting Sub awards and Executive Compensation (PDF)

Guiding Principles for Safe Havens: Supervised Visitation and Safe Exchange Grant Program (PDF)

Frequently Asked Questions

Frequently Asked Questions - STOP Formula Grants, February 2016 (PDF). This FAQ is relevant only for STOP Program funds awarded in fiscal year 2015 and later.

Frequently Asked Questions - STOP Formula Grants, February 2014 (PDF). This FAQ is relevant only for STOP Program funds awarded in fiscal year 2014.

Frequently Asked Questions - STOP Formula Grants, January 2013 (PDF). This FAQ is relevant only for funds awarded in fiscal years 2013 and earlier.

Frequently Asked Questions - STOP Formula Program Planning Process Documentation (PDF)

STOP Formula Program Implementation Plan Checklist, February 2017 (PDF)

Frequently Asked Questions - Nondiscrimination Grant Condition in the Violence Against Women Reauthorization Act of 2013, April 2014 (PDF)
These FAQs address the VAWA 2013 nondiscrimination grant condition, including the obligations of VAWA recipients and what people may do if they believe they have experienced discrimination barred by this new nondiscrimination grant condition. These FAQs are not intended to address all questions that may arise about the new nondiscrimination grant condition.

Frequently Asked Questions - Sexual Assault Services Formula Grant Program (SASP Formula), October 2014 (PDF)

Frequently Asked Questions - The Intersection of the STOP Formula Program and the Prison Rape Elimination Act, May 2016 (PDF)

Prison Rape Elimination Act Worksheet Guide (The Step by Step Instructions), 2015 (PDF)

Whistleblower Protections for Employees of OVW Recipients

Recipients of OVW grants and cooperative agreements must comply with, and are subject to, all applicable provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an employee of an OVW recipient by the OVW recipient as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal grant.

Recipients of OVW grants and cooperative agreements should inform their employees, in writing (and in the predominant native language of the workforce), of employee rights and remedies under 41 U.S.C. 4712.

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Updated May 26, 2017