Grant Management

After You Receive a Grant

Congratulations on receiving a grant from the Office on Violence Against Women.  We want you to be successful with your grant and help you comply with federal regulations. This section outlines the steps and reports required to remain in compliance, plus many other important things, such as how to get paid, records retention and allowable costs.

Financial Management. In addition to being governed by federal grant regulations, OVW grantees are required as a condition of all awards to comply with the financial and administrative requirements contained in the Department of Justice (DOJ) financial guide.  The current version of the guide was issued in November 2018 and is available onlineCurrent DOJ Financial Guide. (Previous versions of the guide include the 2017 DOJ Financial Guide and the 2015 DOJ Financial Guide, as well as the following OVW guides: the 2014 Financial Guide, the 2013 Financial Guide, and the 2012 Financial Guide.) 

Please contact OVW’s Grants Financial Management Division (888-514-8556, OVW.GFMD@usdoj.gov) if you have any questions regarding which version of the guide is applicable to your award.

Quarterly financial reports must be submitted no later than 30 days after the end of the quarter. The Federal Financial Report - SF 425 lists the actual expenditures for the prior reporting period as well as the cumulative expenditures for the award.

Uniform Guidance on Administrative Requirements. To strengthen federal grant management, OMB issued Uniform Guidance on Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. This guidance is effective for awards issued after December 26, 2014. All grantees who received awards after 2015 should be familiar with the guidance.

Uniform Guidance Webinars. OVW hosted a webinar-based training to explain the new guidance. The training covered background, effective dates, notable changes, cost principles, and audit requirements. Each of the two-parts of the training is approximately one hour.

For questions regarding the Uniform Guidance, contact OVW’s Grants Financial Management Division: 888-514-8556, OVW.GFMD@usdoj.gov.

Trainings on Grant Management. Grant management webinars on a range of topics are available on are available at TA2TA.org. See also OVW trainings for grantees.

Updated December 3, 2018

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