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Grant Management

After You Receive a Grant From OVW

Congratulations on receiving a grant from the Office on Violence Against Women (OVW). We want you to be successful with your grant and help you comply with federal regulations. This section outlines the steps and reports required to remain in compliance, plus many other important things, such as how to get paid, records retention and allowable costs.

On Oct. 15, 2020, OVW transitioned to the Department of Justice's Justice Grants System (JustGrants) for all grants management activities and to the Department of Treasury's Automated Standard Application for Payments (ASAP) system for grants payments. Learn more about this transition on the JustGrants website.

Financial Management

In addition to being governed by federal grant regulations, OVW grantees are required as a condition of all awards to comply with the financial and administrative requirements contained in the Department of Justice (DOJ) financial guide. The current version of the guide was issued in January 2024. Download the guide (PDF)

2023 DOJ Financial Guide

2022 DOJ Financial Guide

2020 DOJ Financial Guide

2019 DOJ Financial Guide

2018 DOJ Financial Guide

2017 DOJ Financial Guide

2015 DOJ Financial Guide

2014 OVW Financial Guide

2013 OVW Financial Guide

2012 OVW Financial Guide

Please call OVW’s Grants Financial Management Division at 888-514-8556 or by email if you have any questions regarding which version of the guide is applicable to your award.


Quarterly financial reports must be submitted no later than 30 days after the end of the quarter. The Federal Financial Report - SF 425 lists the actual expenditures for the prior reporting period as well as the cumulative expenditures for the award.

Uniform Guidance on Administrative Requirements

To strengthen federal grant management, OMB issued Uniform Guidance on Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. This guidance is effective for awards issued after December 26, 2014. All grantees who received awards after 2015 should be familiar with the guidance.

Uniform Guidance Webinars

OVW hosted a webinar-based training to explain the new guidance. The training covered background, effective dates, notable changes, cost principles, and audit requirements. Each of the two-parts of the training is approximately one hour.

For questions regarding the Uniform Guidance, contact OVW’s Grants Financial Management Division by phone at 888-514-8556 or by email.

Trainings on Grant Management

Grant management webinars on a range of topics are available at You can also visit our training and technical assistance page.

Updated April 3, 2024