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Conference Planning

Conference Approval

OVW established guidelines and policies to help recipients of OVW grants and cooperative agreements in planning meetings and conferences. The documents listed below are designed to help minimize costs of conferences funded by OVW and to provide tips for expediting the approval process for conferences funded under OVW cooperative agreements. 

Non-OVW Sponsored Events

To request permission to invite OVW grantees to attend your event, please send an email request to Include a brief description of the conference and the intended participants. Please allow two weeks to get a response and allow ample time for grantees to get final approval from their grant managers. We will be looking to see which programs can statutorily support participation and then we will let you know the type of guidance you can put in your promotional materials.


Updated July 17, 2023