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Award Condition: Recipient Integrity and Performance Matters, Including Recipient Reporting in SAM

Reporting of Matters related to Recipient Integrity and Performance  

(a) General Reporting Requirement

If the total value of the recipient’s active grants, cooperative agreements, and procurement contracts from all Federal agencies exceeds $10,000,000 for any period of time during the period of performance of this Federal award, then the recipient must ensure the information available in the responsibility/qualification records through the System for Award Management (SAM.gov), about civil, criminal, or administrative proceedings described in paragraph (b) of this award term is current and complete. This is a statutory requirement under section 872 of Public Law 110–417, as amended (41 U.S.C. 2313). As required by section 3010 of Public Law 111–212, all information posted in responsibility/qualification records in SAM.gov on or after April 15, 2011 (except past performance reviews required for Federal procurement contracts) will be publicly available.

(b) Proceedings About Which The Recipient Must Report
  1. The recipient must submit the required information about each proceeding that—
    1. Is in connection with the award or performance of a grant, cooperative agreement, or procurement contract from the Federal Government;
    2. Reached its final disposition during the most recent five-year period; and
    3. Is one of the following—
      1. A criminal proceeding that resulted in a conviction;
      2. A civil proceeding that resulted in a finding of fault and liability and payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more;
      3. An administrative proceeding that resulted in a finding of fault and liability and your payment of either a monetary fine or penalty of $5,000 or more or reimbursement, restitution, or damages in excess of $100,000; or
      4. Any other criminal, civil, or administrative proceeding if—
        1. It could have led to an outcome described in paragraph (b)(1)(C)(I) through (III);
        2. It had a different disposition arrived at by consent or compromise with an acknowledgment of fault on the part of the recipient; and
        3. The requirement in this award condition to disclose information about the proceeding does not conflict with applicable laws and regulations.
(c) Reporting Procedures

Enter the required information in SAM.gov for each proceeding described in paragraph (b) of this award condition. The recipient does not need to submit the information a second time under grants and cooperative agreements that it received if the recipient already provided the information in SAM.gov because it was required to do so under Federal procurement contracts that it was awarded.

(d) Reporting Frequency

During any period of time when the recipient is subject to the requirement in paragraph (a) of this award condition, the recipient must report proceedings information in SAM.gov for the most recent five-year period, either to report new information about a proceeding that the recipient has not reported previously or affirm that there is no new information to report. If the recipient has Federal contract, grant, and cooperative agreement awards with a cumulative total value greater than $10,000,000, the recipient must disclose semiannually any information about the criminal, civil, and administrative proceedings.

(e) Definitions

For purposes of this award condition—

Administrative proceeding means a non-judicial process that is adjudicatory in nature to make a determination of fault or liability (for example, Securities and Exchange Commission Administrative proceedings, Civilian Board of Contract Appeals proceedings, and Armed Services Board of Contract Appeals proceedings). This includes proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include audits, site visits, corrective plans, or inspection of deliverables.

Conviction means a judgment or conviction of a criminal offense by any court of competent jurisdiction, whether entered upon a verdict or a plea, and includes a conviction entered upon a plea of nolo contendere.

Total value of currently active grants, cooperative agreements, and procurement contracts includes the value of the Federal share already received plus any anticipated Federal share under those awards (such as continuation funding).

Source: Appendix XII to Part 200, Title 2, Code of Federal Regulations

Updated October 24, 2024