Appx E - Certificate of Service

(a) Overview

All submissions regarding proceedings before the immigration court, the Board, or OCAHO must include a “certificate of service” (or “proof of service”).  See, e.g., Part II, Chapter 2.2 (Service on the Opposing Party); Part III, Chapter 2.2 (Service).  This Appendix provides guidelines on how to satisfy this requirement.

(b) Requirements 

To satisfy the requirement to include a certificate of service, the filing party must do both of the following:

     (1) Serve the opposing party

          (A) Every time a party files a submission, the party must give, or “serve,” a copy on the opposing party.  If the filing party is an alien in proceedings, the opposing party is DHS.  If the case is filed by an individual before OCAHO, the opposing party is the employer.  If the employer is represented by an attorney, the attorney must be served with a copy of each filing with OCAHO.

          (B) Give the immigration court, the Board, or OCAHO a completed Proof of Service (or certificate of service).

(c) Proof of service 

     (1) The filing party must submit a signed “proof of service” (or certificate of service) along with the party’s document(s).  The proof of service (or certificate of service) tells the immigration court/the Board/OCAHO that the filing party has given a copy of the document(s) to the opposing party.

(d) Sample certificate of service

The parties do not have to use the samples contained in this Appendix.  The filing party may write up his or her own certificate of service.  However, these samples will satisfy the proof of service/certificate of service requirement if they are properly completed.

(e) Sending the certificate of service

Whenever a party has to supply a certificate of service, it should be stapled or otherwise attached at the end of the document(s) that the party is serving.

(d) Forms that contain a certificate of service

Some forms, such as the Application for Cancellation of Removal for Certain Permanent Residents (Form EOIR-42A) or the Notice of Appeal (EOIR-26), contain a certificate of service, which functions as a proof of service for the form.  The filing party must complete the certificate of service to satisfy the proof of service requirement for that form.  Such a certificate of service only functions as a proof of service for the form on which it appears, not for any supporting documents that are filed with the form.  If the filing party includes supporting documents with a form that contains a certificate of service, the party must file a separate proof of service for those documents.

(e) Forms filed before the immigration court or Board that do not contain a certificate of service

Forms that do not contain a certificate of service will be rejected.  Therefore, the filing party must supply the certificate of service for those forms when filing before the immigration court or the Board.

(f) Sample certificate of service for filings before the immigration court or the Board 

All OCAHO pleadings and briefs must be filed with a certificate of service. 

*Please note that the method of service used to deliver a particular filing must be the same for all parties served except where otherwise permitted by regulation.